Office Co-ordinator

General Description: The University of Oxford is seeking to appoint an Office Co ordinator to provide comprehensive administrative and operational support within a busy academic or professional services environment. This role is central to ensuring the smooth day-to day functioning of the office, supporting academic and administrative staff, and contributing to the delivery of high quality research and education activities.

The post holder will be responsible for managing a wide range of administrative duties, including coordinating office operations, maintaining accurate records, supporting meetings and committees, and liaising with internal and external stakeholders. The role requires handling confidential information with discretion and professionalism, ensuring compliance with university policies and procedures, and supporting health and safety practices within the department.

The successful candidate will work both independently and collaboratively, managing competing priorities in a fast paced environment while maintaining a high standard of accuracy and attention to detail. The position also involves supporting broader administrative processes and contributing to continuous improvements in office systems and workflows.

Eligibility Criteria

Applicants should demonstrate relevant administrative experience, ideally within a higher education or similar professional environment. A strong understanding of office coordination, administrative systems, and organisational procedures is essential. Familiarity with university or research environments is desirable.

Required Expertise / Skills

• Excellent computer skills, including proficiency in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook
• Ability to manage and prioritise a varied and busy workload while meeting deadlines with minimal supervision
• High level of accuracy and strong attention to detail
• Strong interpersonal and communication skills, with the ability to work effectively with a wide range of stakeholders
• Experience handling confidential information with tact and discretion
• Ability to work both independently and as part of a team
• General understanding of health and safety requirements and willingness to develop knowledge in this area

Desirable skills include experience working in a higher education setting, managing administrative staff, supporting committees, and familiarity with health and safety processes.