Office Assistant/Receptionist

Job Summary

We are excited to advertise for an Office Assistant / Receptionist.

The role will provide support to the EA / Office Manager. In addition, you will cover reception, providing a professional and courteous front of house and administrative service to both staff and external visitors.

You will be a member of the Office Management team but may be required to support other teams as requested.

Key Responsibilities

• Meet and greet staff and visitors in a professional and courteous manner. In addition, you will answer and transfer calls as appropriate.
• You will be involved in general office duties, including data entry, scanning, filing and collating documentation.
• Project work required as directed by Office Manager.
• Ensure reception, all meeting rooms and general office space is kept clean and tidy throughout the day.
• You will be responsible for preparing refreshments and arranging lunches for meetings.
• Order and maintain replacement of food / refreshments for the company and meetings, office stationery and other consumables.
• Sort morning post-delivery and scan/distribute to files as appropriate. Collate the evening post ensuring it is ready for evening collection.
• Coordinating and arranging couriers as required.
• Make and confirm travel and accommodation arrangements.
• Ensure that day to day health and safety processes in the office are undertaken, with the support of the Office Manager.
• Be a key holder and responsible for opening the office each morning.
• Act as company first aider and fire Marshall for the business (full training will be provided).
• Banking: You will be responsible for travelling to the bank each day to deposit cheques as required.

Tech Stack (Current & Expected Competency)

• IT literate with a good working knowledge of all Microsoft programmes and setting up Zoom / MS Teams calls.

Skills & Experience

• Good levels of attention to detail and able to work accurately.
• Experience working in a busy office environment or on reception preferred.
• First Aid Qualification (not essential as training will be provided).
• Fire Marshall Qualification (not essential as training will be provided).
• You will need daily use of a vehicle to travel to the bank. Your vehicle should be insured for business use, in addition to normal commuting.

We reserve the right to close the vacancy early, should we receive sufficient applications.

Blackfinch is an equal opportunities employer that values diversity and welcomes applications from all suitably qualified persons regardless of their ethnicity, gender, sexual orientation, age, disability, religious practice or any other perceived differences. A copy of our Equal Opportunities Policy is available upon request.

Location: Elkstone, Gloucestershire, GL53
Salary up to £25,000 per annum
Application Deadline Thursday, February 26, 2026