OFFICE ASSISTANT

Mama Lucy Kibaki Hospital is a leading healthcare facility committed to delivering exceptional patient care. We are seeking an Office Assistant who will be responsible for keeping the office supplied and organized.

Roles and Responsibilities

• Communication: Handle incoming calls, emails, and other communications, ensuring timely responses and effective communication with clients and staff.
• Clerical Duties: Perform clerical tasks such as data entry, photocopying, scanning documents & maintaining filing systems.
• Customer Service: Receive visitors and clients, assist with inquiries, and offer customer care support to staff.
• Event Coordination: Assist in planning & coordinating meetings, events & travel arrangements as needed.
• Record Keeping: Maintain accurate records and documentation, ensuring compliance with company policies and procedures.
• Confidentiality: Handle sensitive information with discretion, maintaining confidentiality regarding business and personnel matters.
• Any other administrative duties that may be given by the supervisor.

Qualifications & Core Competences

• Diploma in Business Administration, or relevant certification in the related field is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment (printers, copiers, etc.).
• Strong verbal and written communication skills, with a pleasant and professional demeanor.
• Ability to multitask, prioritize tasks, and manage time effectively in a fast paced environment.
• Updated Curriculum Vitae/Resume and cover letter.
• Copies of academic and professional certificates.
• Full contact details of 3 referees.

The application should be received not later than 5.00 pm on Monday 9th February 2026, please quote the reference number and position title. Due to the high number of applications, only shortlisted candidates will be contacted for interviews. Please take note that all communication to potential candidates will be done by the Human Resource Office through official telephone or e mail.

Note

This position is only applicable to Kenyan Citizens.