Office and Administration Manager

We have a vacancy for a maternity cover for the post of Office and Administration Manager. This is a full time fixed term role that will run from approximately 17th August 2026 for a period of 12 months. Part time consideration will be given to the right candidate. The job holder will be based in our Glasgow office and will work as part of a team providing general office administration and management, including HR administration support.

Key Responsibilities

• Provide general office management; oversee the Admin Team and assist them with ISO and SMAS admin support.
• Deliver general administrative support for the Glasgow office, including Operations, Customer Care, Billing, Accounts and Legal Teams.
• Oversee the daily operation of the Glasgow office and serve as the main contact for the team on any workplace issues.
• Provide administration support for the Director of HR and Governance, including recruitment processes such as placing job adverts, scheduling interviews, preparing offer letters and maintaining general administrative systems.
• Liaise with the landlord, cleaners and building maintenance suppliers to discuss required work and keep the relevant internal team members informed of progress.
• Monitor and manage operational office budgets for the Glasgow office, tracking expenses and identifying cost saving opportunities.
• Ensure compliance with Health and Safety regulations following guidance and processes.
• Plan and organise business events, including travel and accommodation arrangements.
• Perform any other tasks that may be requested from time to time.

Candidate Requirements

• Strong organisational skills, ensuring tasks are undertaken and deadlines are met.
• Good working knowledge of Gmail, MS Word and Excel.
• Excellent interpersonal and communication skills.
• Experience of HR administration processes and systems is an advantage but not essential.

Benefits

• Competitive salary, based on experience.
• Contributory company pension scheme.
• Private health insurance scheme (opt in basis).