Office Administrator

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Office Administrator for Reactive department

Avon Ruby is a family-run Building company specialising in refurbishments, renovations, and Reactive emergency works. We are looking for someone with the right skill set to join our small team in our fast-paced Greater London office.

This is an Administrative position that is positioned in the Repairs and Maintenance team that forms the Reactive arm of the Business.

Main Responsibilities

_Office Duties- Reactive dept_
Dealing with emergency repairs
Co-ordinating and managing the diary of the team if required.
Good negotiation skills
Assisting the scheduler (Client) with diagnosing and booking in repairs for our staff to attend
Correspondence: Have a strong and confident Telephone manner.
Budgets: update budgets with purchase orders and invoice payments
Create, send invoices and payments links to clients

_Office Administration_
Data input - Needs to have decent accuracy and numeracy skills
Ad hoc work as required
Collecting staff expense claims and invoices related to the office
Monitoring and ordering supplies
Opening and reading mail and taking relevant actions where appropriate.
Composing and sending routine correspondence
Organising itineraries and other bookings.
Receiving guests/visitors and coordinating meeting requirements as necessary.
Creating and maintaining efficient online filing systems.
General administrative duties
Ordering stationery and managing Inventory

Candidate Requirements
Positive attitude and good interpersonal skills
Team player with the ability to work autonomously in a demanding environment
Time management skills with the ability to focus, organise and prioritise workload
Strong numeracy skills a must
Ability to problem solve

Qualifications and Experience

_Essential_
You will need to be a strong Administrator, preferably with experience in a similar role.
Speaks English language
Good written English
Excellent computer skills, in particular with Office 365 (Excel, Word)
Excellent Administration skills including a great telephone manner
Confident on the Telephone
Great interpersonal skills as communicating with Engineers and Clients of all levels
Ability to learn new CRM (Customer relationship management) software applications
Ability to work with initiative
Ability to work in a fast-paced environment
Experience working in a small team preferred

_Desirable _
Knowledge and experience using CRM (Customer Relationship Management) applications
Industry (Building) experience is desirable for this position

_Benefits_
Pension scheme
Smart casual dress

Application deadline: ASAP - (imminent start)

Job Type: Full-time, Permanent with flexible working hours

Salary: £23,000 - £27,000 p.a. (Dependent on experience)

Location: Greenford, Middlesex

Job Types: Full-time, Permanent

Pay: £23,000.00-£27,000.00 per year

Benefits:
Casual dress
Company pension
Discounted or free food
Flexible schedule
On-site parking
Schedule:
8 hour shift

Application question(s):
Good written English

Language:
English (required)

Reference ID: AR1001