Ocean Freight - Import Coordinator

EV Cargo Southampton, Waterside Place, Southampton, Hampshire, United Kingdom

Job Description

Posted Friday 6 March 2026 at 01:00

Responsibilities

• Self Motivate & keep a high level of morale
• Be prepared to cover the desk between 08:00 & 17:30
• Assist staff training in aspects of day to day tasks & share knowledge where appropriate
• Ensure flexibility for overtime

Customers

• Handle any minor customer issues/disputes/complaints etc
• Make Team Leader aware of any issues and / or any need for a visit
• Follow check sheet guidelines for new customers to ensure they are implemented correctly
• Attend any customer meetings as necessary
• Identify additional areas / services we can sell to existing customers
• Ensure you are up to date at all times
• Support team with day to day work during times of sickness / holiday etc

Procedures

• Arrange cargo pre shipment with EV Cargo office or origin partner office
• Ensure all relevant notes & eDocs are shown in the job in Cargowise
• Ensure that EV Cargo credit control procedures are adhered to, including IP procedures
• Ensure all jobs are loaded correctly and fully updated, accurately creating jobs for non NVOCC consignments
• Ensure Bills of Lading are endorsed correctly and update receipt in Cargowise
• Utilise shipment filters and check reports to ensure you are being as pro active as possible
• Ensure daily ETA checks are completed
• Raise non conformances for all non conforming issues
• Ensure clients are chased for documentation
• Ensure invoice is raised to the client at the correct time
• Update action lists for all SCM customers daily if applicable
• Identify procedural inadequacies & offer suggestions for improvements

Transport

• Ensure work is managed to avoid bookings appearing on the not cleared list
• Ensure the daily not cleared list is completed in good time
• Check the unbooked report to ensure delivery bookings have been allocated to all consignments
• Ensure bookings are managed correctly, balancing availability, free time & lead times

Customs

• Ensure all CFSP deadlines are met, both internal & those defined by Customs
• Ensure accurate use of Customs tariff within the team to both increase efficiency & Customer service levels
• Ensure all Customs entries are pre lodged on time
• Ensure entries are checked in detail following check sheets
• Learn from issues raised by customs audits
• Complete and update the C18 / C285 process

Invoicing

• Raise invoices to EV customers for shipping, clearance and delivery of consignments
• Create any customer specific reports
• Liaise with customers & colleagues to resolve any queries as efficiently and courteously as possible
• Contact the Profile/Commercial dept for haulage rates to destinations there is no fixed rate for & add to CW if applicable via the Profile Team
• Ensuring the job files are showing the correct profit against the job balance. You may have to liaise with colleagues to correct the shipment

Knowledge

• Strong commercial, financial and transactional knowlegde
• Adequate knowledge of CNS, Destin8, CHIEF, Datafreight &/or Ricardo
• A good understanding of the terms and endorsements of BOL's
• Aware of how LIMA works & how SCM operate
• Good working knowledge of Home Use / CFSP / Warehousing / Bonds / T1's / NCTS
• Understand Incoterms
• Knowledge of Allport transport incl. vehicle & train planning & utilisation
• Understand profiles and rates
• Understanding of sailing schedules including feeder vessel operations

Performance Measurements

• Customer retention / Service Failures / Customs Errors / Non Conformances / Uncleared & Unbooked reports / LIMA Action Lists / Credit Note Report / GP Reports

Rewards & Incentives

• Paid overtime
• Profit related bonus
• Incremental holiday

Possible Career Progression

Import Team Leader