Occupational Health Senior Administrator

Occupational Health Senior Administrator

NHS AfC: Band 4

Main area Administrative and Clerical Grade NHS AfC: Band 4
Contract Permanent
Hours Part time - 22.5 hours per week
Job ref 331-L-A

Site Royal Lancaster Infirmary
Town Lancaster
Salary £27,485 - £30,162 Per annum
Salary period Yearly
Closing 25/09/:59

Creating a great place to be cared for and a great place to work

University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups - including BAME, LGBT+ and people with a disability.

Job overview

An opportunity has arisen to join the Occupational Health and Wellbeing Team at the University Hospitals of Morecambe Bay NHS Trust (UHMBT) as an Occupational Health Senior Administrator; the post is permanent 22.5 Hours, primarily based at Royal Lancaster Infirmary.

The post holders will be working and supporting an experienced administrative team and will have shared responsibility for ensuring professional admin support is given to allow the continuation of services provided by the Occupational Health and Wellbeing Service.

Working with the service Business Manager, the post holder will provide regular accurate updates of data to demonstrate departmental activity/trends in line with service demands to ensure agreed KPI's are met.

Main duties of the job

The post holder will help support the day-to-day management of the office and the development, implementation and maintenance of office practices and procedures.

Key Responsibility will be to help support the Business and systems manager in maintaining the administration service to University Hospitals of Morecambe Bay NHS Foundation Trust

Will support and deputise in supervision of other OH administration staff on a day to day basis across all three sites.

Working with the services Business Manager successful applicants will provide regular accurate updates of data to demonstrate departmental activity/trends in line with service demands to ensure agreed KPI's are met

The post holder will carry out their work in such a way as to make a direct and positive contribution to the organisation.

Working for our organisation

We operate from three main hospitals - Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre.

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, daycase and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.

Our community services for adults are provided in people's homes, community centres, clinics, GP Practices, community hospitals and our main hospitals. Our aim is to work with people to help them remain independent, improve their health and manage their conditions through high quality care, advice and support.

Detailed job description and main responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading.

Person specification Education and Qualifications

• A-level or equivalent acquired through experience
• Evidence of continuing personal / professional development
• NVQ in business administration or recognise qualification in Computer science or relevant experience

Experience

• Experience of undertaking a range of standard Administrative duties; i.e. Diary management, Dealing with correspondence, Appointment booking
• Prioritisation skills and the ability to manage and work within tight resources and timescales
• Analytical skills including managing activity, projects and business information
• Evidence of successful working within multi-disciplinary teams
• Evidence of managing workload and ability to prioritise
• Experience of working in a health care environment
• Experience of using a Patient Database
• Experience of working with medical data

Skills, Ability and Knowledge

• Ability to communicate clearly and effectively, using both written and verbal means.
• Working knowledge and experience of MS Office products, including, word, excel, outlook and sharepoint
• Ability to work autonomously or with minimal supervision.
• Ability to cope with difficult situations and pressure.
• Ability to prioritise own workload and organising the distribution of work within the team
• Ability to progress your own knowledge to improve quality of work
• Knowledge of SEQOH and the importance of this to Occupational Health Services
• Interest in Occupational Health

Personal Qualities

• Be adaptable to the changing needs of a service.
• Able to maintain a high level of performance when faced with competing priorities with the ability to assess the importance and urgency of situations and initiate action, where appropriate
• Able to maintain a high level of performance when faced with competing priorities with the ability to assess the importance and urgency of situations and initiate action, where appropriate

PLEASE NOTE THAT SHORTLISTED APPLICANTS WILL BE CONTACTED BY EMAIL.

The Trust promotes flexible working opportunities where ever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be EffortlesslyInclusive.

The trust operates a No Smoking Policy.

Only those applicants who demonstrate clearly how they meet our Person Specification will be shortlisted for Interview.

We reserve the right to close a job advert early where sufficient applications have been received.

The Trust does not offer interview expenses to shortlisted candidates unless indicated in the advert

If the post is subject to Disclosure & Barring Service checking, a charge of £49.50 for Enhanced and £21.50 for Standard clearance and additional to this a £4.90 administration fee will be made to the successful candidate(s). This currently only applies to roles Band 6 and above and Medical & Dental posts.

Anyone newly appointed to the trust under the Agenda For Change contract, will be subject to the completion of a satisfactory 6 month probationary period. This will give the new staff member an opportunity to become familiar with the role and working environment.

We have introduced a new system called Pre-Onboarding, specifically to support you right the way through to your first few months in your new role with us at UHMB. This bespoke site has lots of useful information to help you settle into your new role including: what to expect from the recruitment clearances process, where to get a uniform, when you'll get paid etc. As well as information on a number of our services i.e. Infection Prevention, Anti-fraud, Inclusion and Diversity, Care Certificates and much more. To access click on this link

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.