Medicine RTT Validation Officer

Medicine RTT Validation Officer

The closing date is 09 February 2026

We are looking for an enthusiastic and motivated RTT Validation Officer who can work well both within a team as well as unsupervised.

Working hours will be 09:00 - 17:00 however this can be discussed at interview. Whilst full support will always be available, you will need the motivation and discipline to manage your own assigned workload and escalate where necessary.

Attention to detail is essential as you will be dealing with repetition where accuracy is key. You will need to be I.T competent and have experience with a variety of software.

Main duties of the job

To support 65 week recovery endeavours:

• Using the appropriate Trust systems in place to capture and record accurate PTL data. Using their own initiative, supported by local guidance and the Access Policy to implement, analyse, interpret and apply judgements involving the 18 weeks rules and definitions to ensure compliance.
• Responsible for ensuring that patient records have the correct clock starts and clock stops, by validating and interpreting patient pathways from first outpatient appointment, through diagnostics, treatment planning and treatment. This may involve adjusting / correcting patient referrals where inaccurate data entries have been put in by divisions.

About us

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer abuddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Job responsibilities

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.

To support 65 week recovery endeavours:

• Using the appropriate Trust systems in place to capture and record accurate PTL data. Using their own initiative, supported by local guidance and the Access Policy to implement, analyse, interpret and apply judgements involving the 18 weeks rules and definitions to ensure compliance.
• Responsible for ensuring that patient records have the correct clock starts and clock stops, by validating and interpreting patient pathways from first outpatient appointment, through diagnostics, treatment planning and treatment. This may involve adjusting / correcting patient referrals where inaccurate data entries have been put in by divisions.
• Validating the weekly and monthly reports within agreed timescales.
• Monitor the PTLs to maintain accurate waiting times throughout the patient pathway.
• Analyse data and produce ad hoc reports as directed by the Operational Manager.
• Ensure that directorate managers are aware in a timely manner of any previously unreported potential breaches of waiting times targets that are caused by validation.
• Highlight any systematic data recording errors or performance concerns to the Operational Manager.
• Monitor tertiary referrals for patients referred to or from another Trust for treatment.
• Query and escalateto clinicians as to progress of a pathway; carrying forward any necessary actions.
• To respond or take telephone queries regarding referral to treatment time information and data collection.
• Report to the Operational Manager any potential clinical governance issues, or complaints, to ensure they are dealt with in a timely and appropriate manner.

People management and development

Responsible for carrying out duties in line with the Trusts e-rostering processes, including managing rosters, supporting staff allocation, and contributing to effective budget reconciliation and workforce planning

Learning and development

• Attend mandatory training updates as required.
• Undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development process.
• Achieve and demonstrate agreed standards of personal and professional development within agreed timescales.
• Identify own learning needs and jointly plan training requirements with your line manager.
• Participate in the Trusts appraisal process to discuss how your role will help deliver the best possible care to our patients and help to deliver any changes in service.

This job description is an outline of the role and responsibilities. From time to time due to the needs of the service, we may ask you to flexibly undertake other duties that are consistent with your role and banding, including project work, internal job rotation and absence cover.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and the organisation.

Person Specification Experience & Qualifications

• GCSE C or Above in English or Maths
• Experience in an admin based role within the last two years, within a healthcare setting
• IT and systems/ database knowledge - Careflow, Evolve, Compass BI
• Knowledge of PTL management including Cancer Pathways
• RTT Validation Experience
• Familiar with NHS medical terminology
• Knowledge and understanding of pathways

Skills

• Ability to manage conflicting demands as a part of a team
• Ability to work unsupervised on methodical tasks, with good attention to detail
• Confidence to identify and flag inconsistencies on pathways
• Competent IT skills including advanced Excel skills

Equality, Diversity and Inclusion

• Evidence of having undertaken own development to improve understanding of equalities issues
• Evidence of having championed diversity in previous roles (as appropriate to role)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

St Richards Hospital / Worthing Hospital