Maintenance Administrative Assistant

Winter Park Towers
Westminster Winter Park
1111 South Lakemont
Winter Park, FL 32792, USA

Westminster Winter Park, a beautiful lakeside Active Living Community in Winter Park, has an open position for a Maintenance Administrative Assistant, full time. It is a church related not for profit community service organization dedicated to providing services for older adults. We are an "EOE" and "Honor those who have served."

SUMMARY: Schedules appointments, gives information to callers, takes dictation or transcribes, and assists the Director with clerical work and minor administrative and business deals. Maintains ms2000 preventive maintenance and work request software.

ESSENTIAL JOB FUNCTIONS

• Performs office and administration duties for the department, including entering work orders into the maintenance tracking software. Keeps track of open and closed work orders.
• Receives maintenance requests via the phone and enters the request into the maintenance tracking software for proper tracking and scheduling.
• Produces daily, weekly and monthly maintenance reports for review by the department, including weekly spend down reports.
• Processes invoices/receipts according to proper account coding system, and interfaces with the accounting representative for monthly matching purposes.
• Keeps track of the contractor's insurance information and W 9.

ESSENTIAL QUALIFICATIONS

Education and/or Experience:

• High school diploma or general education degree (GED), with one to three years related experience.
• Training or an equivalent combination of education and experience.
• Computer literate with experience using MS Office Suite, including spreadsheets.
• Ability to learn the maintenance software, print reports and confirm order status.

IMPORTANT NOTE

In alignment with public health best practices, Westminster Communities of FL strongly encourages annual influenza vaccination for all healthcare personnel. Employees may be required to either:

• Provide documentation of current seasonal influenza vaccination, or
• Submit a written declination and, if applicable, comply with alternative protective measures (e.g., wearing a surgical mask during flu season).

Medical and religious exemptions will be considered.

To learn more about our culture and what it is like to work at Westminster Communities of Florida, follow us on our social channels (Facebook and Instagram) We provide drug testing and criminal background screening on all new hires. Applicants can learn more about Florida background screening requirements at

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.