Level 3 Business Administrator Apprenticeship

Level 3 Business Administrator Apprenticeship - Preston Park Primary School

Preston Park Primary School is an innovative and inclusive community school based in Wembley, London, close to the iconic Wembley Stadium. The school is committed to ensuring that learning is at the heart of everything it does, supporting children from a wide range of backgrounds to achieve their full potential.

With approximately 700 pupils on roll and over 45 languages spoken across the school community, Preston Park Primary School provides a vibrant, welcoming and supportive environment for pupils, staff, parents and visitors.

This apprenticeship offers an exciting opportunity for a motivated and enthusiastic individual to gain valuable experience within a busy school administration and finance environment. Working closely with the Interim Federation Business Manager and Admin/Finance Officer, you will develop key administrative, organisational, communication, and finance skills while supporting the smooth day to day operation of the school.

Apprenticeship Summary

• Salary: £12,480 per year (based on £8.00 per hour)
• Working Week: Monday to Friday, 8:30am - 3:00pm (30 minute break)
• Hours: 30 hours per week
• Training: Online apprenticeship training supported by experienced tutors
• Qualification: Level 3 Business Administrator Apprenticeship Standard
• Location: Preston Park Primary School, College Road, Wembley, London, HA9 8RJ

Start Date: September 2026

The Role

We are seeking a Business Administrator Apprentice to provide administrative and financial support to the school under the direction of the Interim Federation Business Manager and Admin/Finance Officer.

As part of the school administration team, you will contribute to the overall ethos, work, and aims of the school while developing valuable experience in administration, finance, HR support, customer service, and school operations.

You will gain hands on experience in a fast paced educational environment, supporting a variety of office and finance functions while maintaining high levels of professionalism and confidentiality.

Main Duties

• Provide day to day administrative support to the Interim Federation Business Manager and Admin/Finance Officer.
• Maintain a high level of confidentiality regarding staff and pupil information.
• Maintain, update, and file HR records both electronically and in hard copy.
• Assist with recruitment administration in line with school policies and safeguarding procedures.
• Input and retrieve information using the school's Management Information System (MIS).
• Type and prepare correspondence including emails, letters, memos, reports, and staff briefing notes.
• Answer and make telephone calls professionally and efficiently.
• Copy, laminate, scan, and prepare documents as required.
• Arrange meetings, manage paperwork, and maintain electronic diaries.
• Learn how to take accurate minutes during meetings and transcribe them.
• Support the Senior Leadership Team and Interim Federation Business Manager with projects, publications, and documentation.
• Provide front office cover for absent colleagues when required.
• Liaise with external agencies and suppliers where appropriate.
• Prepare meeting rooms and refreshments for visitors and meetings.
• Support the Admin/Finance Officer with processing requisition orders and purchase orders.
• Check orders for accuracy and distribute documentation to suppliers and budget holders.
• Assist with invoice processing in accordance with Local Authority and School Financial Handbook procedures.
• Investigate and resolve supplier invoice queries and arrange returns, refunds, or credit notes.
• Respond to queries from suppliers, budget holders, staff, and debtors.
• Chase outstanding payments from parents and staff.
• Help monitor school stock supplies and support cost effective ordering procedures.
• Distribute stock and supplies to staff members.
• Support the school during pupil lunchtimes when required.
• Undertake any other reasonable duties as directed by the school.

The Candidate

• Strong communication and organisational skills.
• Ability to maintain confidentiality and professionalism at all times.
• Good attention to detail and accuracy.
• Confident using IT systems and willing to learn new software.
• Ability to work independently and as part of a team.
• Positive, proactive, and enthusiastic approach to work.
• Ability to prioritise tasks and work in a busy environment.
• Customer service focused with a friendly and approachable manner.

The successful candidate will be:

• Friendly, professional, and reliable.
• Organised and able to manage multiple tasks effectively.
• Motivated to learn and develop new skills.
• Able to communicate clearly with staff, parents, pupils, and visitors.
• Respectful, trustworthy, and committed to maintaining confidentiality.
• Adaptable and willing to support different areas of the school when needed.
• Positive, enthusiastic, and committed to contributing to the school community.

Training and Development

As an apprentice, you will receive support through both on the job learning and formal training as part of your apprenticeship programme. This will typically include:

• Study towards a Level 3 Business Administrator Apprenticeship Standard.
• On the job training and mentoring from experienced school professionals.
• Regular review meetings to support progress and development.
• Training in school administration, finance systems, and education sector processes.

Training and Qualification

The successful candidate will obtain a Level 3 Business Administrator Apprenticeship Standard qualification.

Career Progression

Potential full time employment opportunities within school administration or finance for the right candidate upon successful completion of the apprenticeship.

Pre employment checks

Successful applicants will be subject to pre employment checks, including enhanced DBS checks with child and adult barred list checks, right to work checks, and safeguarding procedures in line with Keeping Children Safe in Education guidance.