Legal Secretary & Receptionist

Legal Secretary & Receptionist - Family department

Wellington

Salary dependent on experience

Our well-established client is looking for a Legal Secretary & Receptionist to join their Family team at their Wellington Office.

The ideal candidate will have a legal background and be prepared to assist with reception tasks when required.

Key Responsibilities

• Conduct matters on behalf of clients in a professional manner.
• Provide a friendly, courteous, knowledgeable and professional service and protect the firm against service complaints by ensuring service is of the highest quality.
• Comply with the Policies and Procedures pursuant to the Office Quality Manual at all times. Use a variety of software to support case management, including Microsoft Word and Office 365, Outlook, and Excel to produce correspondence, documents, presentations, records and accounts.
• Be responsible for diary management, booking appointments/meetings, attending meetings where necessary, assisting with note taking, creating, photocopying and printing of documents.
• Oversee diary management for meeting rooms, maintain meeting rooms and provide assistance to other staff when covering the reception area. Inform appropriate staff of appointment attendances at the office in good time.
• Meet deadlines within specified timeframes and ensure prompt response to telephone calls with accurate notes taken and recorded and passed to the appropriate staff without delay.
• Assist colleagues as duties allow, including holiday and sickness cover, providing general support within the team/office/firm as required while adhering to the Equality and Diversity Policy of the firm.
• Handle all postal duties, including opening, dating, sorting, distribution, franking, etc. Assist colleagues with photocopying and printing when covering the reception area.

Qualifications / Experience

• Previous experience within a similar role.
• Basic knowledge of Windows operating systems, Office 365.
• Ability to work independently and manage multiple tasks efficiently.

Soft Skills

• Strong communication and interpersonal skills.
• Ability to manage time effectively and prioritise tasks.
• A team player with a positive and service oriented attitude.
• Willingness to learn and adapt to new technologies.

Working Conditions

Office environment with occasional travel to other locations for support.

What we offer

• Competitive salary
• Company health cash plan
• Enhanced annual leave
• Social events and seasonal gifts
• Recruitment referral scheme
• Ongoing professional development and training