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Legal Secretary

Posted 1 hour 25 minutes ago by Jobtailor

Permanent

Full Time

Academic Jobs

London, United Kingdom

Job Description

Responsibilities

Assist with the administration of Group entities across multiple jurisdictions.
Provide administrative support to other teams within Group Legal (including commercial, regulatory, data protection and disputes) as required.
Prepare and distribute Board and Committee packs.
Draft Board and Committee agendas.
Prepare first drafts of Board and Committee minutes.
Assist with drafting shareholder resolutions, written resolutions and routine corporate documentation.
Manage correspondence and coordination with external counsel, notaries, registered agents and corporate service providers, including invoice tracking.
Assist with drafting and maintaining Board and Committee Terms of Reference.
Maintain statutory registers and corporate records.
Support e-signature workflows (e.g. DocuSign) and maintain the legal team's filing and document management systems.
Support KYB requests by collating corporate documents.
Assist with responses to audit, regulatory and internal information requests.
Liaise with directors, senior stakeholders and external advisers to coordinate governance activities.
Coordinate document execution, certification, notarisation and apostille requirements.
Maintain governance templates and precedent documents.
Support company secretarial filings and corporate projects.
Provide administrative support to the Corporate Legal team.
Handle confidential information with discretion.
Undertake any other duties reasonably requested by the Group Company Secretary, Legal Counsel or Group Chief Legal Officer.

Requirements

Strong legal academic background (minimum 2:1 degree or equivalent).
Demonstrable experience or exposure to corporate governance, company secretarial work, or transactional corporate matters.
Familiarity with KYB/KYC processes and basic anti-money laundering frameworks.
Excellent written and verbal communication skills, with fluent and well-spoken English.
Strong organisational skills and attention to detail.
Proficient in Google Suite.
Able to manage multiple priorities and work independently with minimal supervision.
Strong analytical skills and excellent written English.
Discreet, reliable, and proactive.
Understanding of the importance of confidentiality and legal professional privilege.
Familiarity with multi-jurisdictional group structures and cross-border corporate matters.
Interest in fintech, capital markets, or digital investing.