Legal Secretary

The Role:A fast-growing City law firm, part of a major US-based international legal services business, is seeking Legal Secretary.( This is a new position created as a result of rapid growth in the business and ) The candidate will be responsible for a wide range of administrative, clerical and document processing services. The candidate should also be flexible to work overtime as needed.Responsibilities:Answers, screens and prioritises incoming calls (responding to enquiries and client needs)Monitors high volume of incoming emails (organises, deletes and responds as instructed by Shareholder)General document production and word processing, maintaining client files, opening and distributing mail, correspondence, conflicts, intake and client coordination regarding billingServes as the primary point of contact for internal and external constituencies on all matters pertaining to the ShareholderReconciles complex expenses, process reimbursements, and enter time for Shareholder in timely mannerCalendar management. Frequent review of calendar with Shareholder to discuss travel, meetings, and what materials are needed. Updates calendar with deadlines and adjusts as deadlines are modifiedCoordinates, compiles, organises, and prepares materials for meetings and clientsArranges client meetings, schedules conference calls in multiple time zonesPerforms and researches conflict checks on new clients and mattersDrafts/proofreads/revises correspondence, engagement letters and other legal documentsMaintains and updates comprehensive contact information, notifying staff of updatesFollows-up with team members on workflow and deadlinesMaintains electronic and paper filingsWorks closely and effectively with other department members to successfully complete projectsAssists with other department activities as needed, and performs additional duties and responsibilities as assignedExperience, Skills and personal attributes:Experience in a professional environment, preferably in a large law firm setting supporting top-level executivesProficiency with Windows-based software and Microsoft Word, Excel and Outlook requiredExceptional computer skills with the ability to learn new software applications quicklyExcellent communication skills, both written and oral.Effective interpersonal skills and the ability to interact with people at all levels.A commercial and pragmatic outlook.Ability to demonstrate a flexible and hands-on attitude, responding effectively to rapidly changing circumstances.Excellent IT skills (Word, Excel, and Outlook).Demonstrate a positive attitude and be a role model for the team.Excellent attention to detail and the ability to work well under pressure.Demonstrate the ability to manage simultaneous workstreams to tight deadlines.Must be able to work autonomously.Excellent prioritisation and time management skills.Qualifications:Degree or equivalent experience is preferred