Legal Secretary

Your Mission

At Teya, we're building the future of fintech for small businesses, and our Legal team is a key partner in enabling that growth. As Legal Secretary, you will support our legal and corporate governance work, with a focus on KYC, banking relationships, powers of attorney and day to day legal administration. You will work closely with the Legal, Company Secretary and Finance teams, as well as local advisers, to keep our entity, banking and documentation landscape organised and up to date.

Responsibilities

• Support a solutions driven legal team in building simple, efficient processes for KYC, banking and entity management.
• Act as the main coordinator for KYC and banking documentation (answering due diligence requests, assembling KYC packs, and supporting bank account openings and periodic reviews).
• Maintain and update authorised signatory lists and standard authorisation documents (including powers of attorney), and coordinate their signing, notarisation/legalisation and filing.
• Prepare and file statutory forms with Companies House (or relevant registry), including changes to directors, registered office and share capital.
• Liaise with external registrars, agents and overseas counsel on routine corporate filings and document requests.
• Maintain the entity management database and assist with group structure charts and subsidiary records.
• Handle purchase orders and invoice approvals for external advisers, and help track and manage legal and corporate secretarial spend.
• Help prepare and circulate board and committee packs, and note key actions from internal legal or governance meetings where needed.
• Support the corporate governance team in preparing for and attending board meetings.
• Draft and circulate board and committee papers, agendas and minutes under the supervision of the Company Secretary or governance lawyers where needed.
• Manage the governance team's calendar of board and committee meetings, AGMs and key filing deadlines.
• Coordinate signature processes for corporate and commercial documents (DocuSign and wet ink), keeping simple trackers so nothing is missed.
• Provide general administrative support to the Legal team (meetings, calendar invites, couriers, filing) and monitor the shared Legal mailbox, routing queries to the right people.
• Support wider legal and corporate governance work as required, including basic drafting and formatting of documents, letters and presentations.

Your Story Core Experience

• Minimum of 2 years' experience working as a Legal Secretary or in a similar legal administrative role
• Proven experience supporting senior stakeholders, with the confidence and professionalism to interact at executive level
• Experience operating in dynamic, cross functional environments, collaborating effectively with legal, finance and operational teams

Key Skills & Attributes

• Exceptional attention to detail, with a structured and methodical approach to work
• Strong sense of ownership and accountability, with a track record of proactively driving tasks through to completion (including follow ups and stakeholder coordination)
• Highly organised, with the ability to manage multiple priorities and deadlines simultaneously
• Proactive problem solver, able to identify blockers early and take initiative to resolve issues independently
• Clear and professional communication skills, both written and verbal

Desirable (Nice to Have)

• Experience supporting processes such as KYC, bank account openings, notarisation or working closely with treasury or finance teams

The Perks

• We trust you, so we offer flexible working hours, as long it suits both you and your team
• Physical and mental health support through our partnership with GymPass giving free access to over 1,500 gyms in the UK, 1 1 therapy, meditation sessions, digital fitness and nutrition apps
• Our company offers extended and improved maternity and paternity leave choices, giving employees more flexibility and support
• Cycle to Work Scheme
• Health and Life Insurance
• Pension Scheme
• 25 days of Annual Leave (+ Bank Holidays)
• Office snacks every day
• Friendly, comfortable and informal office environment in Central London

Teya is proud to be an equal opportunity employer.

We are committed to creating an inclusive environment where everyone regardless of race, ethnicity, gender identity or expression, sexual orientation, age, disability, religion or background can thrive and do their best work. We believe that a diverse team leads to better ideas, stronger outcomes and a more supportive workplace for all.

If you require any reasonable adjustments at any stage of the recruitment process whether for interviews, assessments or other parts of the application, we encourage you to let us know. We are committed to ensuring that every candidate has a fair and accessible experience with us.