Legal Secretary

A well-established and respected law firm is seeking an experienced Private Client Legal Secretary to join their busy Leatherhead office. This position offers the opportunity to work within a professional and supportive environment, providing high-quality administrative and secretarial support to a specialist team.

The Role

As Legal Secretary, you will play a key role in ensuring the smooth day-to-day running of the Private Client department. You will act as a trusted support to Fee Earners, helping to manage workflows, maintain organisation and deliver an exceptional client experience.

Company Benefits

• Privatemedicalcover
• Companysickpay
• Lifeassurance

Key Responsibilities

• Drafting, formatting and amending legal documentation and correspondence from dictation and written instructions
• Managing complex diaries, scheduling appointments and coordinating meetings
• Handling incoming calls and enquiries, responding where appropriate and directing messages efficiently
• Opening new client matters, carrying out compliance checks and maintaining accurate electronic and paper records
• Liaising with clients, third parties and internal departments in a professional manner
• Assisting with the preparation of legal forms and online submissions
• Ensuring all documents meet firm presentation standards before distribution
• Supporting billing processes, including preparing invoices and assisting with time recording queries
• Maintaining confidentiality and handling sensitive information with discretion
• Contributing to the smooth operation of the team by assisting colleagues when required

Experience and Skills Requirements

• Previous experience as a Legal Secretary, ideally within Private Client or a similar practice area
• Strong typing and document production skills with excellent attention to detail
• Confident using Microsoft Office and legal case management systems
• Highly organised, with the ability to manage competing priorities
• Calm and professional when working to tight deadlines
• Strong communication skills, both written and verbal
• A proactive and dependable team player who takes ownership of their workload
• Empathetic and personable, with the ability to deal sensitively with clients

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