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Legal Secretary - Residential Property

Posted 4 hours 33 minutes ago by Jobtailor

Permanent

Full Time

Secretarial & PA Jobs

London, United Kingdom

Job Description

Responsibilities

Provide comprehensive secretarial support, including typing correspondence, legal documents, client care letters, and court forms as required.
Manage incoming and outgoing post, email and telephone enquiries professionally and promptly; prioritise and redirect matters to fee earners where necessary.
Open and maintain matter files on the case management system, ensuring files are up to date, properly indexed and time is recorded accurately.
Prepare and collate transaction paperwork such as contracts, completion statements, SDLT returns and transfer deeds; ensure accurate version control and timely distribution to clients and third parties.
Arrange and track property searches, obtain and lodge documentation with Land Registry and other third party providers, and assist with post completion registration tasks.
Support AML and client identification procedures by assisting with ID checks, AML records and ensuring compliance with firm procedures.
Monitor and progress matters by diarising key dates (exchange, completion, mortgage deadlines), chasing outstanding information and updating clients on status in line with fee earner instructions.
Assist with the preparation of completion funds transfers, liaise with banks, mortgage brokers and estate agents on completion logistics, and draft completion statements as required.
Provide general administrative support including arranging meetings, booking rooms, filing (electronic and physical), scanning and maintaining office stationery and supplies.

Requirements

Previous experience as a legal secretary or conveyancing assistant within a law firm or conveyancing practice, preferably supporting a residential property team.
Strong secretarial skills including high speed, accurate typing, excellent attention to detail and good numeracy for preparing financial documentation.
Proven ability to use case management systems, Land Registry portal, online search providers and Microsoft Office (Word, Excel, Outlook).
Good understanding of residential conveyancing processes (sales, purchases, remortgages) and basic knowledge of AML/client ID requirements.
Confident verbal and written communication skills with a professional manner in dealing with clients, fee earners and external parties.
Highly organised, able to prioritise competing demands and meet deadlines with minimal supervision.
Team player with a proactive attitude and a willingness to develop technical conveyancing knowledge and progress within the firm.