Legal Personal Assistant

Personal Assistant

• Annual Salary: £55k - £60k
• Location: London
• Job Type: Full-time (4 days in the Office)

Join an international law firm as a Personal Assistant for the London office. This role involves performing specialised secretarial and administrative duties across various practice areas, ensuring high levels of client service and satisfaction. The position also offers leadership opportunities in supporting firm-wide and office-specific initiatives.

Day-to-day of the role:

• Managing complex travel arrangements for the VP including understanding specific entry requirements outside of standard visas
• Managing diaries across multiple time zones
• Maintain a leadership role in both team and firm-related projects, assisting with lawyer committee work, community service projects, and other public relations activities.
• Manage client files in compliance with the firm's Client File Maintenance policy, ensuring proper storage and maintenance of both electronic and hardcopy files.
• Coordinate with assigned attorneys to ensure all client/matter electronic materials are stored appropriately, providing administrative support as needed.
• Create, proofread, and edit legal documents and correspondence, ensuring all outgoing materials meet firm standards.
• Arrange conference calls, meetings, and travel arrangements, and handle expense reimbursements and payment requests in line with firm policies.
• Perform special projects as assigned and assist in implementing technology solutions to promote a paperless workplace.

Required Skills & Qualifications:

• Minimum of five years' legal secretarial experience within a law firm
• Comprehensive knowledge of legal-specific software including File Explorer, Docusign and Imanage
• Excellent knowledge of word processing, document management, and calendaring.
• Proficiency in Microsoft Office and PDF
• Excellent communication skills, high stress tolerance, and the ability to work well under pressure.
• Flexibility to work overtime on short notice.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and leadership within a prestigious international law firm.
• Dynamic and supportive work environment.

If this sounds like your next opportunity and you have at least 5 years experience as a Legal PA then I look forward to receiving your application.