IP Renewals Administrator

IP Renewals Administrator page is loaded IP Renewals Administrator Apply locations London Bristol time type Full time posted on Posted Yesterday job requisition id JR101464

Team Overview:

Our Intellectual Property (IP) Group has been at the forefront of IP law and practice for more than 35 years and has consistently been involved in many of the leading IP cases and transactions. We have over 70 lawyers in Europe, Asia and the Middle East. Simmons & Simmons is one of the most highly regarded IP practices and advises on all aspects of contentious and non-contentious IP.

We have industry expertise and focus, in particular in life sciences, TMT, consumer goods, financial institutions, transport and energy and we are highly experienced in managing multi-jurisdictional litigation, strategy and negotiations.

We are seeking a motivated individual to support the work undertaken by the Patent and Trade Marks Prosecution Teams by taking on responsibility for the renewal function. You will enjoy a varied workload, working alongside a team of Patent and Trade Mark Administrators, supporting partners and associates in the UK and in our other international offices by providing information to various clients, patent and trade mark offices, or agencies around the world

Main duties and responsibilities:

• Docketing patent, trade mark and design renewals information accurately within the firm's case management systems (Patricia & CPI).
• Ensuring all renewal deadlines are met in a timely manner for our UK and German offices
• Acknowledging client instructions and acting upon them accordingly.
• Managing renewal correspondence, including handling emails to and from clients and foreign agents, and responding to inquiries as needed.
• Preparing and sending monthly renewal reminders with cost estimates
• Supporting billing processes and addressing any related billing enquiries, including invoicing and matter management
• Attending to renewal payments directly at relevant Offices
• Instructing foreign renewal payments via our national offices, foreign agent's or renewal providers
• Full responsibility for day to day renewal management

Education / qualifications / experience:

• Previous Patent and/or trade mark administrator experience, preferably including management of renewals
• Good working knowledge of electronic filing systems
• Good oral and written communication skills
• Able to manage competing demands and work well under pressure

Knowledge and technical skills:

• Excellent IT skills, including Outlook, Microsoft Word, PowerPoint and Excel
• Previous legal database experience

General Skills/Attributes:

• Highly organised and methodical approach to the role as well as confidence with IT systems
• Attention to detail and the confidence to work independently
• Highly motivated and commercially astute
• Excellent communication skills and a collegiate, team-based attitude
• The ability to work to tight deadlines whilst maintaining a high level of accuracy
• Self-motivated, hardworking, reliable and works well under pressure

Firm introduction:

Simmons & Simmons is a leading international law firm. We have over 1,600 people located in key business and financial centres across Europe, the Middle East and Asia.

Our firm is equal only to the strengths of our people and we place great emphasis on recruiting and retaining staff who meet our high standards. Our philosophy for international growth has been to build practices around local teams who understand the culture, business and languages of the countries and regions in which we operate. In doing so, we believe we have succeeded in developing a cohesive network that meets local business needs as part of a global service.

Our business services groups provide integrated support for our global operations. The firm is organised in line with our clients' requirements into key practice areas and sector groups. Our sector focus allows us to better appreciate the environment in which our clients operate and to work with them to achieve their objectives. Our client base includes leading financial institutions and a significant number of the current FTSE 100 and Fortune Global 500 companies.

Our focus on a small number of sectors means we are able to understand and respond to our clients' needs. Our industry sectors are: Asset Management & Investment Funds, Financial Institutions, Healthcare & Life Sciences and Telecoms, Media & Technology (TMT). We also focus on the E&I market, in particular through our international projects and construction teams. We have a track record for innovation and delivering value to clients through new ways of working.

For additional information on the firm, please visit .

Equal opportunities:

• We are committed to promoting equality and diversity in the firm and to equal opportunities in employment.
• We believe in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity.This also includes any incidents of perceptive or associative discrimination and harassment. We ensure that those who serve or who have served in the armed forces, and their families, are treated fairly during the recruitment and selection processes.
• At Simmons & Simmons we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. We are supportive of flexible working arrangements wherever possible and we would encourage you to discuss this with us, should this be something you are interested in.

Background screening:

All recruits of Simmons & Simmons will be required to go through our background screening process.Depending on the position you apply for this may include a Disclosure & Barring Service (DBS) certificate.We undertake not to discriminate unfairly against any subject of a DBS certificate on the basis of a conviction or other information revealed.The firm's policy on the recruitment of ex-offenders is available on request.

Every day, our expert teams across Europe, the Middle East and Asia come together to solve some of the world's most complex challenges. We're an international melting pot of perspectives and experiences, united in helping to shape a better future for our clients, our people and our communities.

A place for ideas, skills, ambition and innovation. For personal growth and professional challenge. For powering success through trust, respect, integrity and an unwavering commitment to quality.