Human Resources Assistant

Office: Factory Rd, London E16 2EW (3 Days office, 2 days home based)

Job Scope and Responsibilities

Reporting in to the Sr HR Manager the HR Assistant will be responsible for executing full employee life cycle, maintaining personnel files, HRIS and e service system.

Talent Acquisition

• Partner with stakeholders and the HR Team to support recruitment planning activity in line with identified hiring and capability needs.
• Recruit and hire candidates to fill vacancies within targeted cycle time.
• Coordinate elements of hiring process including recruitment, phone screen, interview, background check, medical physical, etc.
• Manage regulatory requirements related to tracking of applicant data.

Talent Management

• Conduct new hire induction to ensure a positive employee assimilation into the ASR organization.
• Conduct exit interviews with leavers to acquire data to support improvement in employee experience and aid retention.

Employee Engagement

• Proactively participate and lead local communication/engagement plans aimed at optimizing employee engagement and creating a positive and inclusive work environment.
• Administer HR policies and Collective Bargaining Agreements in a consistent basis, as needed.
• Provide positive counsel and advice to employees and supervisors, as needed and within ability.

Reward, HRIS, HR Operations

• Proactively ensure compliance with legal, statutory and company policies and procedures of HR related processes and programs.
• Provide education and support to employees around benefits.
• Maintain internal HRIS system and other e service systems by entering any employee change information (new hires, changes, terminations, promotions, transfers, etc.). Update changes to the employee files to document personnel actions and to provide information for payroll, benefit carriers and other internal/external areas.
• Manage and maintain personnel files and any other HR related administrative management, in both paper and digital format in a high quality confidential manner.
• Provide HRIS reports as required including follow up with relevant Stakeholders, for example Absence and probationary period follow up.

Learning & Development

• Develop, Deliver and Evaluate training programs aimed at building capability.

Essential Capabilities

• Analytical Skills - Ability to analyze information and made deductions based on information. Ability to track and report data, as needed.
• Computer Proficiency - Proficiency in Microsoft Office suite (Word, Excel, Power Point, Outlook) and Internet research.
• Edge - Well organized, ambitious, courageous, flexible but decisive, with the ability to communicate and effectively influence others.
• Emotional Maturity - Ability to withstand pressure and manage emotions effectively to create the right effect on people and organization.
• Energy - High positive energy to take on continuous and complex business challenges in a fast paced environment.
• Ethics & Integrity - High degree of personal integrity in all business dealings.
• Execution - Attentive to detail and demonstrated ability to deliver on accountabilities in order to help the business and the team be successful. Track record of high performance.
• HR Functional Skill - General awareness, exposure, and understanding across most HR sub disciplines.
• Judgment/Decision Making - Smart, with the ability to think through issues and make wise decisions, often without all facts and information or high levels of direction.
• Problem Solving & Opportunity Identification - Ability to frame clear problem statements and use objective information and data to help solve complex business challenges and generate options and solutions for business leaders. Identify opportunities for HR to contribute value to the business.
• Teamwork/Collaboration - A great team player with a great attitude, good customer service orientation, and focused on delivering outstanding results to their clients and the business, overall.
• Working Independently & Efficiently - Ability to work independently with strategic direction. Ability to work with a diverse, geographically dispersed population.

Essential Work Experiences

• Strong administrative experience within a fast paced environment.
• Experience in Human Resources as an Assistant or equivalent.
• Experience in managing an HRIS database.
• High skill level in Microsoft Office Suite (PPT, Excel, Word).
• Ability to speak with a high level of professionalism and presence to individuals or groups.

Essential Education Requirements

• Degree in HR or related discipline OR equivalent relevant experience.
• CIPD Level 3 (or working towards) desirable.