Human Resources Administrator - UPMC Sports Surgery Clinic, Dublin

Overview

The Human Resource Administrator will provide comprehensive human resource support with varying responsibilities for the busy HR Department with duties associated with the level of the post. The Human Resource Administrator will provide an efficient day to day administrative service to the HR Department with responsibility for recruitment and providing administration support to the Senior HR team and assisting with the strategic development of the service to meet changing organisational needs. Good organisational skills and flexibility are required.

Primary Duties and Responsibilities

• Recruitment - Responsible for recruitment and selection activities including advertising vacant positions, shortlisting candidates, set up interviews, arranging interview venues, requesting references and drawing up contracts of employment.
• Updating job descriptions where necessary for departments in consultation with the Department Managers.
• As part of the HR team, be responsible for staff personnel records; ensure staff are registered with NMBI (An Bord Altranais), CORU, PSI, IMC.
• Maintain accurate and timely information systems including the updating of absenteeism records and reports.
• Liaise with payroll regarding new employees and updates on employee payments.
• Oversee the inputting of personnel details on the TMS system.
• Compliance reporting and updating HR systems.
• To ensure that appropriate and adequate employee records/files are maintained, both manual and electronically based.
• Issuing statements of employment, references and any other ad hoc queries from staff.
• Ensuring probation, work permits, annual reviews are all complete and up to date on HR systems.
• To exercise discretion and maintain confidentiality at all times.
• To undertake any other duties as may be required from time to time commensurate with the nature of the post.
• To act at all times to promote the professional image of the Clinic.
• All employees are subject to the requirements of the Data Protection Act and must maintain strict confidentiality in respect of patient and staff records.

Qualifications & Experience

• Degree in Human Resource Management or currently studying towards obtaining this qualification.
• Experience of working in a busy environment.
• Previous hospital experience is desirable.
• Highly proficient in the use of MS Office, Word, Excel, PowerPoint.
• Excellent written and verbal communication skills.
• Ability to work autonomously.
• Excellent interpersonal, time management and organisational skills.
• Ability to use initiative to identify and prioritise tasks ensuring deadlines are met.

This job description is intended to be an outline of the areas of responsibility. As UPMC and the post holder develop, this job description may be subject to review in light of the changing needs of the business.

Equal Opportunity Statement and Benefits

UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.

Benefits - Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded.

Performance and Recognition - Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.

Work-Life Balance - Flexible working opportunities to support you to work around external family commitments.

Development and Career Opportunities - Opportunities for each employee to reach their career goals through continued learning and/or advancement.

About UPMC

UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that's close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division - an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world.

In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC's operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny.