HSSEQ Administrator

Salary and Benefits

Competitive + Excellent Benefits.

Location

Garelochhead, Helensburgh, Argyll & Bute.

The Role

Administrator within our HSSEQ function (Health, Safety, Security, Quality & Environmental) at the Oil Fuel Depot in Garelochhead.

Responsibilities

• General administration and preparation of presentations using standard packages.
• Collate HSSEQ information for monthly CE Report and KPIs from various sources within set time frames.
• Collate and manage documentation for the HSEQ Committee meetings.
• Compose and respond to routine correspondence on behalf of HSSEQ members.
• Act as system administrator for Incident, audit, and MOC software, including uploading actions.
• Act as system administrator of the Risk register system software.
• Manage diary, arrange meetings, and maintain email system for HSSEQ, communicating any changes.
• Arrange travel and accommodation for the HSSEQ Team and others when other administrators are away.
• Coordinate various HSSEQ processes through collation of papers, documents, agendas, and circulation to distribution lists.
• Organise and maintain appropriate electronic filing systems.
• Handle confidential matters and cover for other administrators/PA when they are on leave.
• Highlight deadlines for reports and documents.
• Process purchase requisitions and invoices using Focal point as required.
• Liaise with other administrators.
• Format documents to ensure a standardised approach.
• Assist with monitoring of regulatory actions.
• Provide technical administration support in the provision of information.
• Manage correspondence, including competent authority correspondence.

Candidate Requirements

• Good GCSE qualifications (or equivalent).
• Previous experience in a PA/Senior Administrative role, preferably technical.
• Project coordination experience is an advantage.
• Advanced IT skills, particularly MS Office (Word, PowerPoint & Excel).
• Full driving licence (preferably clean).
• Self motivated, able to multi task, with good organisational and administrative skills.
• Attention to detail and accuracy essential.
• Ability to deliver outputs to strict deadlines.
• Strong interpersonal and influencing skills to obtain necessary information.

Benefits

• 30 days holiday plus bank holidays.
• 4 annual salary life assurance (after probation) & Group Income Protection Policy.
• Generous Pension Scheme.
• Group Healthcare Scheme (permanent staff only).