HR Officer

HR Officer - Maternity Cover

Our Client a bank based in Central London is seeking a Generalist HR Officer with at least 3 to 4 years experience to cover a maternity role for 10 to 12 months FTC.

Day-to-day management

• Assist with day-to-day HR administration including (but not limited to):
• Recruitment (e.g. sourcing of candidates, organising/arranging for interviews, etc.) for both regulated positions and non-regulated positions
• On-boarding and off-boarding of staff
• Ensure HR processes are adhered to (e.g. reminder when probation period is up for review, employment reference requests, etc.)
• Ensure new and existing staff personnel file (physical and digital) are up to date and organised
• Processing staff benefits and liaison with the Bank's benefits broker
• Visa processing for seconds
• Provide assistance and support to the Branch staff with HR systems and first line HR advice (referring to HoD for serious issues where needed)
• Organising training and other L&D related plan
• Annual performance management
• Staff surveys, Wellbeing and engagement activities
• Assist with the production of MI report for HR related data (branch/group HR as required)
• Ensure HR letters are appropriate and accurate (referring to SOPs and applicable policies)
• Ensure the Branch compliance to the UK immigration laws and prevent illegal working systems
• Assist with data entry for monthly payroll, and ensuring all staff claims (including overtime) and deductions are processed timely (this also includes assisting with other ad-hoc tasks such as P11Ds/P60s)
• Provide any other general administrative support to the Head of HR and Administration
• Assist with ensuring the Branch is in compliance with the Health & Safety rules
• Support the Branch operations as and when needed and any other tasks assigned by the General Manager of the Branch
• Ensure all HR data is accurately labelled, and data retained/managed as per GDPR and internal policies and SOPs

Data Integrity

• To ensure all data worked on and or shared with internal/external clients are accurate, complete and maintained in accordance with the Bank's data quality standards
• Handle all data in strict alignment with the General Data Protection Regulations (GDPR) principles
• Escalate any suspected data breaches or any privacy issues to the HOD promptly and without delays.
• Ensuring any data sharing requests are discussed with HOD/DPO so that prior authorization is given and follows GDPR / department's SOPs

Regulatory

• Comply with all applicable individual conduct rules (especially the FCA Conduct Rules, Regulations, Bank policies and procedures and the Compliance Manual): refer to COCON rules below
• Rule 1: You must act with integrity.
• Rule 2: You must act with due skill, care and diligence.
• Rule 3: You must be open and cooperative with the FCA, the PRA and other regulators.
• Rule 4: You must pay due regard to the interests of customers and treat them fairly.
• Rule 5: You must observe proper standards of market conduct.
• Rule 6: You must act to deliver good outcomes for retail customers.
• Adhere to the highest standards of corporate governance and behaviours applicable to a bank regulated by the PRA and the FCA.
• To continuously display honesty, professionalism, respect, openness, integrity, competence and capability and financial soundness.
• To work with Audit teams (whether internal or external) and assist with all the required information (to liaise with HOD as needed)

Training and Learning & Development

• To complete all mandatory training set by the Bank (branch and group) within set deadlines
• To work with HOD as and when needed to identify relevant and appropriate training for the role

Performance Management

• Accurately and promptly reporting and logging of absence in the HR related systems to ensure required standards of conduct and performance in the workplace are met
• To complete the assigned annual and ad-hoc performance reviews in line with the Bank's procedure
• To report any wrongdoing/work related concerns/matters to the HOD, the GM or HR as and when these arise (where appropriate referring to HR to support/guidance and agreement with next)

Quality Assurance Tester

• Completion of CET/KRIs within set deadlines
• Completion of assigned training relating to QAT duties and responsibilities
• Assistance in identifying and highlighting areas of improvements, gaps and advise on risk and control related areas when performing testing and executing testing of samples
• Complete testing requirement as per testing schedule to ensure compliance with stipulated deadline and to ensure sufficient coverage of processes and controls
• Ensure all evidence of sampling are available as and when required by independent reviewer

Qualifications

Diploma or Bachelor or Master's degree or professional qualification in relevant discipline (HR/Psychology/Business Administration/Business Management) or CIPD L3 (preferred but not essential).

Salary & Location

The salary for this position will be around £40K pa and the role is on-site at the office 5 days per week in Central London.