HR Coordinator

AVI-SPL is a digital enablement solutions provider that transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award winning managed services.

Our highly trained team works hand in hand with organisations worldwide-including more than 80% of Fortune 100 companies.

What you'll do

The HR Coordinator provides essential support to the HR team across a wide range of human resources functions. The role supports the day to day HR operations with a strong focus on the new hire onboarding process. This is a fast paced position that requires excellent communication, strong organisational skills, and exceptional attention to detail.

Day to day responsibilities

• Play an important role in delivering a positive and efficient New Hire Experience.
• Administer the onboarding process, ensuring all new hire paperwork and requirements are completed accurately and on time.
• Maintain and update employee data within UKG Pro and UKG Ready, ensuring accuracy, data integrity, and compliance with company policies and procedures.
• Complete right to work checks using the First Advantage portal.
• Manage system administration tasks, including setting up new hires in SharePoint and supporting the allocation of employee numbers.
• Work with global HR teams to standardise and streamline processes to ensure accuracy and consistency across regions.
• Create, organise, and maintain personnel files in line with internal processes and data protection requirements.
• Provide administrative support for employee recognition schemes.
• Create and send employee documentation including offers and contracts.
• Manage the HR & Payroll inbox, ensuring emails are routed appropriately and responded to within 48 hours.
• Document HR processes for Standard Operating Procedures (SOPs) and ensure they are kept up to date.
• Maintain the HR SharePoint site with up to date information and policies.
• Process and track the Employee Referral Bonus Programme.
• Carry out other administrative duties as required.
• Perform additional tasks, responsibilities, and projects as needed to support the team and organisation, ensuring flexibility in adapting to evolving priorities and objectives.

What we're looking for Must haves

• Ability to manage multiple tasks and adapt to changing priorities.
• Ability to work independently while meeting deadlines.
• Demonstrated commitment to confidentiality and handling sensitive information with discretion.
• Comfortable working in a high volume, fast paced environment.
• Exceptional attention to detail.
• Clear, professional communication skills (verbal and written).
• Ability to build effective relationships and interact professionally with employees at all levels, clients, and colleagues.

Nice to haves

• Ideally 2 years HR administrative experience.
• Strong PC skills and proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Why work for AVI SPL

As we have already mentioned, AVI SPL are the global leaders when it comes to universal communications, and we make sure our work environment matches our status. The business treats all its employees as individuals and makes sure we all have definitive goals and career paths to help us maximise our ability.

Along with this we also offer:

• Private Healthcare with Vitality
• Dental Insurance
• Access to Employee Assistance and Wellbeing Support
• Mental Health Support through the above
• Access to discounted Gym memberships
• Increased holiday with service
• Access to numerous online learning resources
• AVIXA membership for industry learning
• Access to online retail discount platform
• Discounted products through our recognised partners
• Cycle to work scheme
• Season ticket loans
• Generous Referral scheme

So, if you are feeling undervalued, stuck in a rut or just looking at furthering your career, apply today.

Our commitment to diversity is simple: we provide connection, opportunity, and a voice to everyone, from every background. We thrive together. Our diversity makes us better humans and better employees and makes AVI SPL a better business.

AVI SPL is an Equal Opportunities Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, pregnancy, sexual orientation, gender identity, nationality, age or disability status.