HR Assistant

Introduction

Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. With over 600 employees across eight UK sites, we specialise in software engineering, underwater robotics, radars, AI, and armed forces training.

Role

As an HR Assistant you will provide operational and administrative support for the HR function of Seaeye. The role requires high levels of discretion, attention to detail and a proactive approach.

Recruitment and Onboarding

• Support the recruitment team with offers of employment, contracts, onboarding, and induction programmes.
• Assist managers through the process and provide feedback to the recruitment team.
• Prepare contracts of employment for all new starters and internal transfers.
• Drive the new starter process and inductions, ensuring all necessary paperwork is returned and accurately completed.
• Support pre employment checks, right to work, including BPSS and higher level security clearances where applicable.
• Liaise with hiring managers and security teams to ensure timely and compliant onboarding.

Payroll and Benefits Support

• Ensure accurate and timely payroll data each month, managing overtime and personal detail changes.
• Handle all benefits administration for starters and leavers, including private medical cover, dental and salary sacrifice schemes.

Wellbeing and Employee Engagement

• Champion wellbeing and engagement initiatives across the business and participate in campus initiatives led by HR.
• Support the Senior HRBP in reviewing staff survey feedback and suggest actions to improve engagement.

HR Administration

• Deliver day to day HR administration across the employee life cycle.
• Maintain accurate employee data, including new starters, changes, leavers, inductees, probation and annual leave.
• Keep personnel files well organised and up to date.
• Ensure quality and accuracy of data in HR systems and maintain confidentiality.
• Book and record internal and external training courses, ensuring all mandatory training is completed in Workday.
• Undertake other tasks as required.

Qualifications

• Experience in a fast paced HR environment.
• Ability to identify and resolve potential problems or issues, escalating where appropriate.
• Confident and pragmatic support for managers.
• Empathy and sound judgement when handling sensitive or complex people matters.
• Proven ability to plan and prioritise a busy workload and meet agreed targets.
• Excellent attention to detail, professional, reliable and self sufficient.
• Friendly, approachable with a can do attitude.
• Desirable: CIPD Level 3 qualification or equivalent, Workday or other HR system experience, HR regulation awareness, experience with sensitive employee relations matters.

Benefits

• Private medical cover, dental and salary sacrifice schemes.
• Wellbeing programmes and engagement initiatives.
• Opportunities for career development and training.

We value diversity as an asset and respect every employee's needs, offering a balanced and rewarding life beyond work. Saab is an Equal Opportunity/Affirmative Action employer. All qualified individuals are encouraged to apply and will be considered for employment without regard to race, colour, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran or disability status.