HR Assistant

Job Description

We are seeking an HR Assistant to support our HR Department with various administrative and HR-related tasks. This role includes assisting with a diverse range of responsibilities, such as onboarding, HR system management, employee relations, and general HR support, to ensure smooth and efficient daily operations.

Key Responsibilities Onboarding and Employee Records

• Facilitate the onboarding process for new employees, including preparing documentation and coordinating onboarding plans.
• Prepare and process employment contracts, benefits enrolment, probation documentation, and other necessary paperwork.
• Maintain employee records, ensuring all personnel files are up-to-date and compliant with company policies and legislation.

Learning & Development

• Coordinate employee training sessions, workshops, and seminars.
• Track completed training and maintain accurate training documentation.

Compliance and Policies

• Assist with updates to HR policies and processes.
• Coordinate and assist in the creation of job descriptions.

Employee Relations

• Serve as a point of contact for employees regarding HR-related queries or concerns.
• Escalate issues to the relevant HR team member when appropriate.

General Administration

• Perform general office duties, including answering phone calls, scheduling meetings, and preparing reports.
• Assist with managing HR software.
• Support HR projects as needed.

Qualifications

• Minimum 1 year of experience in an HR or administrative role, preferably in a fast-paced environment.
• Level 3 CIPD (or working towards).
• Excellent written and verbal communication skills.
• Proficient IT user: Microsoft Office and HRIS.
• Ability to handle sensitive and confidential information with integrity.
• Detail oriented with a strong ability to prioritise and multi-task.
• Strong interpersonal skills.
• Proactive and flexible approach to problem solving.