Health Records Officer

Main area Health Records Officer Grade AfC Band 2 Contract Permanent Full time 37.5 hours per week (Monday to Friday 07:30 to 15:30) Job ref 321-CENT B2

Site John Radcliffe Hospital Town Oxford Salary £24,465 per annum pro rata Salary period Yearly Closing 16/02/:59 Interview date 03/03/2026

Job overview

We currently have a vacancy in our health records team to staff a scanning bureau for digitalising medical records, pulling, filing, tracking, culling and retrieving physical medical notes for inpatient and outpatient services across Oxford University Hospitals NHS Foundation Trust.

We look for hard working, detail oriented applicants who can work with minimum supervision.

Please note: the role involves physical tasks, Bank Holiday shifts, Monday to Friday 07:30 to 15:30, 37.5 hours per week.

Main duties

• Scan paper records into the Trust's digital systems.
• Pull, file and track medical records, ensuring orderly storage and availability for departments requesting them.
• Cull and merge records no longer required.
• Co ordinate with off site storage for sending, receiving and destroying paper notes.
• Staff emergency telephone bay for urgent requests.
• Prepare clinic notes for selected outpatient appointments.
• Maintain Information Governance standards.
• Investigate missing or anomalous records.

Person specification Education/Training

• Previous clerical experience.
• Effective communication with staff of all grades and the public.
• Good telephone manner.
• Ability to work under pressure.
• Ability to plan and coordinate within area of responsibility.
• Team player with initiative.
• Enthusiasm and motivation.
• Willingness to undergo further training as appropriate.

Working for our organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country, providing a wide range of general and specialist clinical services and serving as a base for medical education, training and research. The Trust comprises the John Radcliffe Hospital, Churchill Hospital, Nuffield Orthopaedic Centre and Horton General Hospital.

Our values focus on compassion, respect, learning, delivery, improvement and excellence.

Application and next steps

Candidates selected for interview will be contacted after the short listing process, usually within 2 weeks. All correspondence will be via the e recruitment system; please check your email regularly including junk folders.