Group HR Administrator

Overview and what we offer

• Mon - Friday 37.5hrs
• Location - Derby
• Refer a friend for £1000 bonus which is unlimited
• Generous holiday entitlement
• Day off for your birthday
• Staff Awards
• Hotel and airline discounts
• Employee Assistance Programme
• OUR COMPANY CULTURE IS . Bright, Energetic, Fast Paced and Rewarding, where we PROVIDE you with the opportunity for that brighter FUTURE!
• Clarity Travel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees
• At Clarity we not only listen, we adapt and we deliver

Clarity Business Travel is a top 10 UK-based Travel Management Company, part of The Portman Travel Group, and includes Brighter Event, Elegant Resorts, If Only and Destination Sports Group.

Role Purpose

• Support end-to-end administration of new starters, including:
  • Preparing and issuing contracts and offer documentation
  • Coordinating onboarding and induction processes
  • Ensuring all pre-employment checks and documentation are completed
• Manage leaver processes, including:
  • Processing resignations and updating HR systems
  • Coordinating exit documentation and final communications
• Process contractual changes, ensuring relevant documentation is issued and HR systems are updated
• Monitor probation end dates, ensuring reviews are completed, outcomes recorded, and documentation issued
• Maintain and update employee records, ensuring accuracy and compliance within HR systems
• Manage and monitor the HR shared inbox, including:
  • Responding to queries in a timely and professional manner
  • Escalating complex queries where required
  • Ensuring all requests are logged and tracked appropriately
• Provide general HR administrative support, including:
  • Document preparation and letter generation
  • Electronic filing and record keeping
  • Supporting HR projects and initiatives as required
• Assist with payroll administration, ensuring accurate and timely data submission
• Support reporting requirements by maintaining accurate HR data and producing basic reports where required
• Work closely with internal stakeholders to ensure HR processes are delivered consistently and efficiently
• Ensure all tasks are completed in line with agreed service levels and deadlines

Experience

• Experience in a HR or shared service environment desirable but not essential
• Experience of managing high-volume administrative tasks with strong attention to detail
• Ability to quickly learn and effectively apply new systems, processes and work flows
• Strong organisational skills with the ability to prioritise workload effectively
• Excellent written and verbal communication skills
• Experience managing shared inboxes and responding to queries professionally
• Proficient in Microsoft Office (Word, Excel, Outlook) and HR systems (desirable)
• Ability to handle sensitive and confidential information with discretion
• Strong teamwork skills with a proactive and supportive approach
• High level of accuracy and commitment to maintaining data integrity
• Assertive individual who can work productively either independently or as part of a team.