Governance Assurance Administrator

Contract type

Permanent

Location

Whittington

Hours

Full time (37.5 hours per week)

Annual salary

B1 £25,263.19 to £26,651.49

Review date

07/09/2025

The Governance Assurance Administrator role supports St Giles Hospice Group and non-clinical governance with vital administrative tasks. The role is pivotal in ensuring and maintaining high standards of operational governance.

You will provide administrative and coordination support for the governance processes to ensure the effectiveness of the operational governance framework.

You will be responsible for a wide range of end-to-end administrative tasks, coordinating and facilitating meetings, and associated reporting related to operational governance and assurance activities, ensuring compliance with policies, procedures and regulations.

Qualifications

Desirable

Educated to A-Level grade C or above, or equivalent qualification

Knowledge and experience

Essential

Experience of working with and providing high level administrative support to Senior and Executive management

Experience of diary management for multiple colleagues/senior management team

Experience in assisting with projects, tracking progress, and supporting cross-functional teams

Excellent working knowledge of good governance practices in an organisation

Familiarity with yearly committee meeting yearly cycle, meeting organisation, and robust minute taking

Experience of producing complex information in a straightforward and easy to understand format e.g. governance committee documentation/supplementary papers, policies, reports and presentations

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and other relevant office software

Experience of working with staff at all levels of seniority

Desirable

Understanding of the requirements for managing and protecting information and the ability to maintain the confidentiality and security of data at all times

Experience in ensuring compliance with the legal and regulatory frameworks applicable to an organisation, such as the Health and Safety Executive, the Care Quality Commission etc.

A good understanding of the health and social care environment and the roles and responsibilities within it

Experience/knowledge of risk management

Values

Exhibits our hospice values and behaviours

Skills

Essential

Excellent written and verbal communication, with the ability to interact with senior leaders and external stakeholders professionally

Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure

A meticulous approach to handling tasks and managing complex diaries and documents

Experience in handling sensitive information with the highest level of confidentiality and professionalism

Ability to prioritise schedules, highlight potential clashes or concerns, and forward plan meetings and documentation for SLT

Ability to work on own initiative, working under minimum supervision and at pace

Ability to make decisions on difficult and contentious issues where they may be several courses of action, knowing when to escalate

Ability to inspire confidence of colleagues, particularly senior management

Effective organiser, planning ahead to meet deadlines for report production and meetings

Attention to detail and accuracy

Problem-solving and analytical skills

Personal Attributes

Empathetic

Emotionally intelligent

Team player

Able to work under pressure

Collaborative

Professional and courteous manner

Ambassador for St Giles Hospice

Other requirements

Valid driving licence

Eligibility to work in the UK

Please note that St Giles Hospice does not hold a sponsorship licence and is therefore unable to accept sponsorship requests

Just so you know:

This post is subject to a Disclose and Barring Service (DBS) check.

We may review applications before the application review date, however, if you apply after the application review date, your application may not be considered. We will accept applications until we have successfully filled the role; this may be earlier than the closing date.

If you have not heard within 14 days of the application close date, then please consider that your application has been unsuccessful at this time.

As part of your application your data will be managed in line with St Giles Hospice Privacy Policy and kept for 6 months. If you would like to see this in full, please visit our website for our Privacy Policy. This is in extension to Charity Job Privacy Policy.