Governance Assistant

Work Location :Dublin, IrelandHours:35Line of Business:CompliancePay Details:We're committed to providing fair and equitable compensation to all our colleagues. As a candidate, we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions, including pay details for this role.Job Description:Support the Head of Corporate Governance, Ireland with corporate secretarial actions and governance administration of all relevant TD and TDS subsidiary boards/committees in Ireland to ensure that they are supported and administered in line with applicable regulatory and legal requirements, governance best practice expectations and with group policy.Main Responsibilities:Acting as Company Secretary and Day-to-day support to unregulated Ireland TD subsidiaries, working with the Senior Corporate Governance ProfessionalWhere required, organise subsidiary board/committee meetings, including working with the Corporate Governance Ireland team in drafting meeting agendas and liaising with management on meeting agendas and feedback on papers, collating, formatting and disseminating meeting papers, following up and updating actionsDrafting and circulating written resolutions for Board Committee and Board approvals and executing documentsDrafting relevant Board/Board Committee memos as required by the Head of Corporate Governance, Ireland and Head of Corporate Governance, TDS Europe & Asia PacificMaintain accurate and up to date legal entity registers and other information relating to relevant subsidiary boards/committees such as Board Training Plans and Board Policies Schedule, and ensure global entity management system (GEMS) is kept updatedMaintain legal documents including Authorised Signatories Lists and Powers of Attorney for all relevant legal entities in IrelandEstablish and, working with the Company Secretary, maintain team policies, procedures and controls for the functionRespond to ad-hoc queries and requests for information from the business, board/board committee members, internal and external auditors etc., including assistance with daily monitoring of team mailbox, as requiredSupport Internal Audit and regulatory inspections by providing documentation as neededWork closely with other Governance Assistants to provide support as requiredSupport any ad-hoc requirements/projects and undertake such additional duties as requested by the Head of Corporate Governance, Ireland and Head of Corporate Governance, TDS Europe & Asia PacificQualifications and experience required:Degree qualified with a strong academic backgroundA corporate governance secretarial qualification from the Chartered Governance Institute UK & IrelandMinimum of 2-3 years company secretarial experience and knowledge is preferableFinancial Services/regulated sector experience and knowledge is preferableStrong interpersonal skills - ability to work effectively and build strong relationships with individuals at all levels of an organisation, including senior management and external directorsKnowledge of Diligent & GEMS is preferableAbility to exercise discretion and maintain confidentialityAbility to prioritise effectively and remain calm and tactful under pressureStrong research/analytical skillsExcellent organisation skills and accuracy and attention to detailStrong written communication skillsReliable, self-motivated and flexibleProficient at Outlook, Excel, Word and PowerPointWho We AreTD Securities is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.Our Total Rewards PackageOur Total Rewards package reflects the investment we make in our colleagues to help them, and their families achieve their well-being goals. Total Rewards at TD includes a base salary and several other key plans such as health and well-being benefits, including medical coverage, paid time off, career development, and reward and recognition programs.Additional Information:We're delighted that you're considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we're committed to providing the support our colleagues need to thrive both at work and at home.Colleague DevelopmentIf you're interested in a specific career path or are looking to build certain skills, we want to help you succeed. You'll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.If you're passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.Training & OnboardingWe will provide training and onboarding sessions to ensure that you've got everything you need to succeed in your new role.Interview ProcessWe'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.AccommodationIf you require an accommodation for the recruitment / interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.