Front of House & Events Administrator

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At Rathbones, we help people invest their money well, so they can live well. That means more than financial returns - it's about helping people feel confident in their decisions and supported in their future. We don't just manage money, we guide people through life's big moments, helping them stay on track and focus on what matters most.

We're proud to be one of the UK's leading wealth managers, with over £109bn in assets under management and 20+ offices across the UK and Channel Islands. We're a FTSE 250 company with national reach and a local feel - and we're growing.

As of June 2025

Job Title: Front of House & Events Administrator Department: Shared Services Location: Liverpool Contract Type: 12 month secondment / fixed term contract The Role

To provide the delivery of consistent and high-quality Front of House (FOH) and Events services (encompassing both reception services and client hospitality) for the assigned office, which includes the provision of face to face client visits, colleague queries, events support and coordination and room booking processing across the Group.

Outcomes of the Role

• Responsible for providing a professional, efficient switchboard service, ensuring calls are answered in a timely, courteous manner, announcing calls, and taking messages.
• Provide a professional meet and greet service to clients and external visitors.
• Process room bookings: organising details and catering as per request, liaising with IT and facilities where needed.
• Ensure client areas and meeting rooms are always maintained to a high standard, raising any issues with your line manager.
• Approve catering requests on condeco confirming details with the requestor or host.
• Prepare, present, and serve food and beverages when requested, assisting with clear down of the rooms and kitchen.
• Assist with events within Rathbone Hall
• Carry out any other duties associated with the role of FoH Administrator as requested by your line manager

Knowledge, Skills and Experience

• To actively build constructive relationships with other members of staff, (supervisor, manager, colleagues), providing support for other team members. To build and maintain a professional service to meet the needs of our clients and external contacts.
• To communicate in an effective and positive manner, recognising the role is the voice of the company, whilst adopting a flexible and adaptable approach.
• To understand the professional services Rathbones, offer to clients and potential new business. Develop and maintain an awareness of the organisational structure and the risks involved when dealing with client data and demonstrate business awareness.
• To understand and comply with the requirements of our regulators, as they impact upon the business.
• To demonstrate detailed job knowledge and expertise in own area and capably answer technical questions from clients or colleagues.
• To be able to deal with data quickly and accurately and relate and compare data from difference sources. Recognise trends, identifying key issues and securing relevant information.
• To regularly check work, ensuring all details are correct in order to maintain a high level of accuracy and a low level of errors.
• To be able to plan and manage time effectively, allocating realistic timescales in order to achieve and meet deadlines. Remain calm under pressure and continue to work productively and in a focussed way.
• To demonstrate a methodical and consistent approach toward work and build systematic work processes into activities and tasks. Follow company policy and adhere to recommended working practices.
• To take responsibility for continuing one's own professional development.
• To inspire trust in others by treating both clients and colleagues fairly and honestly, maintaining confidentiality at all times.
• Preparation of client meeting rooms to an agreed format and standards ensuring any faults or observations are reported to your line manager.
• Take daily receipt of sandwich / food deliveries. Preparation of sandwiches, accompaniments, crockery, cutlery and glassware to agreed presentation standards and service to the meeting room at the time requested.
• Strong communication and interpersonal skills, with the ability to work effectively with cross functional teams.
• Knowledge of Agile methodologies and experience working in Agile environments is a plus.

Our offer to you

We want everyone at Rathbones to fulfil their potential, in an environment where you are proud to work and feel like you belong.

We offer a comprehensive remuneration package, which we review regularly, and benefits include:

• A company pension - 9% non contributory or 10% if you contribute 5%
• Private medical insurance - Individual on joining, family after 1 year's service
• Life assurance - 8 x salary
• Company share scheme
• Discretionary bonus
• Flexible holidays - purchase up to 5 additional days
• Green Car Scheme
• Family friendly policies - enhanced family leave for parents & carers
• Study support - study days and funding for courses and qualifications
• Season travel ticket loans
• Other voluntary benefits you can choose to suit you

Our employees can choose to take part in various social groups and communities to support their wellbeing, growth, development and sense of community. These include:

• Sports & Social Committees, such as cricket, football, netball, running, yoga, quiz nights, charity bake sales and much more.
• Inclusion Networks that help us drive change within the organisation such as Gender Balance, Multicultural, Abilities Count, Pride, Social Mobility, Generations, Take a moment to pause (Menopause) and Armed Forces.
• The NextGen IM Network, which brings together a community of trainees from across the UK, who are all at the early stages of their careers and offers development opportunities, exposure across the business as well as peer support and connection.

Life at Rathbones

We aim to become an employer of choice for the wealth management sector, to achieve this we are working hard to build a diverse, equal, and inclusive workplace that motivates, develops and embraces the strengths of all our colleagues. Being part of Rathbones means you will join a team of passionate professionals in a successful culture that cares for its people. At Rathbones, we provide meaningful work, opportunities, and a voice to all.

We are committed to building a team that is made up of diverse skills, experiences and abilities and encourage applications from all backgrounds. We welcome individuals who share our values.

We're a Level 1 Disability Confident employer under the UK Government scheme. This means we've signed up to a set of commitments around how we recruit, retain and develop people with disabilities. Find out more about the Government Scheme online.

If you feel there are any reasonable adjustments that would make the process easier for you and help you to perform at your best whether that is due to disability, neurodiversity or other protected characteristic, just let us know by emailing us at

Mission

We believe in playing the long game. That means building consistent results, earning trust and doing the right thing - for our clients, our colleagues and the communities we're part of.

Our values shape how we work:

• We aim high
• We get it done
• We show we care
• We do the right thing

These aren't just words on a wall. They guide how we treat each other, how we make decisions and how we build relationships that last.

We will close this advert once we have received enough applications for the next stage. Please submit your application as soon as possible to ensure you don't miss out.