Freelance Senior Production Project Manager

StudioXAG creates bold spaces that tell big stories

We are a B Corp-certified creative studio in London and Amsterdam that believe in business as a force for good.

We create exciting experiences for some of the world's best-known brands, telling stories that touch every corner of the globe. Luckily for us, we have a diverse team of conceptual thinkers, creative dreamers and inquisitive makers that help this happen.

They're our core. They make us tick, inspire us and push us to be better.

Now we want to hear from you.

The Role:

Studio XAG is looking for a Freelance Senior Production Project Manager to manage world-class production from our London headquarters and deliver the show-stopping storytelling we are famous for.

Reporting into an Associate Project Director, you will be part of our world-class Project Management Team, working in a challenging, exciting and creative environment. You will have the opportunity to work with great brands on exciting projects; windows, permanent retail spaces and pop ups; driving planning and organisation across the Production team and bringing projects to life in our on-site workshop within a very short space of time.

Working closely with our Production team you will be responsible for project progress, timelines, budgets and margins ensuring projects are delivered on time and on budget.

Who exactly are we looking for?

We're looking for a confident, fast and highly organised Freelance Senior Production Project Manager who has a hunger for facilitating the creation of inspiring industry-leading work.

• 5+ years experience in a similar role Project Managing production for windows, permanent retail spaces and pop ups
• Excellent experience working with in-house and outsourced production teams
• Seasoned industry player with varied client-facing experience
• Excellent understanding of the world of retail and brand experience and production processes
• Strong IT skills - in particular Excel and Google sheets. Synergist is a plus
• Experienced and highly competent in financial management of projects. Set up, tracking and billing
• Organisational master who is efficient and takes pride in their attention to detail
• Excellent communication skills
• A strong background in client servicing
• Great problem solving skills
• Leadership qualities and a hunger to deliver the best results

Skills & Responsibilities:

• Project Planning: for multiple projects of varying size, you will develop comprehensive project plans, including scope, objectives, timelines, quotes, and resource allocation. Overseeing every detail of a project from start, to finish, to logistics - you will be the person who knows the answers, or where to find them
• Client Communication: maintain regular and transparent communication with clients, keeping them informed about project progress and changes, addressing any concerns or feedback in a professional and proactive manner. Ensuring both the client and the production team have what they need in regards at all times. Organising and leading client calls and meetings
• Budget Management: manage project budgets, tracking expenses, and ensuring that projects are delivered within the allocated budget. Build & provide cost estimates and client-facing quotes. Provide financial status and forecasts to clients and internally as necessary
• Internal collaboration: with the Production team and across the business ensuring the clients needs are met and the project is delivered to our highest standards
• Supplier Relationships: Managing and growing external supplier relationships to outsource production as and when needed
• Quality Control: Having confidence in quality control, ensuring clients' high standards of execution are met, both in our workshop, and whilst on site
• Installations: Planning and executing successful installations both in the UK and overseas
• Timeline Management: create and manage multiple project schedules, ensuring deadlines are met and critical milestones are achieved. Identify potential roadblocks and implement solutions to keep projects on track
• Documentation: maintain comprehensive project documentation, including project reports, status updates, and client correspondence

Please note: This is not a TV or film production role

Day Rate: £300-£400 per day, please state expectations on application

Location:

We currently work a hybrid model; 3 days a week from our East London studio and 2 flexible days.

Our normal working hours are 9am - 6pm but flexible working hours and days are available.

Belonging and Inclusivity at StudioXAG:

StudioXAG is a business that strives for equality for all its people. Known for our storytelling, our different perspectives make us more creative than ever.

No matter who you are, you are welcome at StudioXAG.