Flu Administrator

We are recruiting a Band 3 Flu Administrator to provide administrative and operational support to the organisation's vaccination programme, coordinating flu clinics, managing appointment bookings, maintaining accurate vaccination records, and responding to staff queries. The role supports the successful delivery of seasonal immunisation campaigns by ensuring data quality, effective communication, and efficient clinic administration while working closely with vaccinators and other healthcare professionals.

Main duties of the job

The Flu administrator will provide a full secretarial and administrative service, having daily liaison with a wide range of staff at all levels and regular contact with people who use services. The Flu Administrator will be responsible for ensuring the effectiveness of the administrative environment for the Physical Health team during the Trust flu vaccination campaign.

About us

Sussex Partnership is one of the largest mental health trusts in the UK. We are a friendly and committed pharmacy team, who are keen to support the wellbeing of our patients and each other.

As a mental health trust Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our reward packages reflect the immensely important work they do.

You can expect:

• Access to full psychological support, the wellbeing team
• Flexible working opportunities
• Access to a host of discount schemes (including gyms, shopping, restaurants and cars)
• A position within a trust rated as Outstanding for caring and Good overall by the CQC
• Generous holiday entitlement (starting at 27 days + 8 bank holidays)
• Excellent NHS Pension Scheme

Job responsibilities

• To provide comprehensive and efficient secretarial support to the team; this will include handling all aspects of correspondence, including coordinating flu clinics, managing appointment bookings, maintaining accurate vaccination records and responding to staff queries.
• Liaise with other directorates and staff at all levels, both internally and externally. Ensure that all documents and correspondence are filed correctly.
• To be responsible for managing flu clinics and preparing papers for meetings concerning the Trust flu vaccination campaign.
• Organise and facilitate relevant meetings, preparing the agenda, taking minutes.
• To open and process incoming and outgoing requests for vaccination.
• To capture trust wide staff data for flu vaccination compliance and report in a timely manner
• To prepare a weekly summary of performance and flu uptake for IPG and QRMS.

Person Specification Qualifications

• NVQ 3 or equivalent
• RSA 3 or equivalent experience and evidence of further practical experience or equivalent
• Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

• Proven experience of a range of secretarial procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.