Fire Services Project Coordinator New London

Firetecnics is one of London's most trusted LPCB-certified fire safety company, with one of the best reputations within the industry for over 35 years.

Firetecnics is part of the Helix International Group Ltd, which is experiencing growth of 30% year on year.

Expanding in London and serving the Property industry.

For over 35 years, we've been the trusted fire safety partner to residential and commercial property professionals-delivering fast, reliable solutions that ensure full compliance and complete peace of mind.

As a one-stop provider for everything from fire alarm installation to ongoing compliance management, we combine technical expertise with proactive, personalised service.

We are seeking a proactive and organised Project Coordinator to join our operations team. This role is essential in ensuring the seamless delivery of small works and projects, maintaining quality and customer satisfaction throughout.

Exciting change and opportunity to grow with the company. Join our dynamic and rapidly growing company, where you'll have the opportunity to grow your career and make a real impact. We are committed to fostering a collaborative and positive environment, providing you with the tools, resources, and support to excel. As we continue to expand, we offer exciting career development opportunities and the chance to work on challenging projects that will help you sharpen your skills and achieve your professional goals. Take the next step in your career and grow with us!

Responsibilities;

• Maintain up-to-date status on all projects in progress (WIP) and ensure accurate project documentation, including costings, quotations, and client instructions.
• Coordinate project resources, including pre-installation surveys, materials, and labour, ensuring all requirements are met.
• Generate purchase orders for equipment and materials and allocate works to engineers/subcontractors.
• Communicate with clients to arrange appointments, share updates, and address queries.
• Manage project completion, ensuring works align with sales orders, engineers' reports are accurate, and all necessary documentation (e.g. O&M manuals, Certificates, etc) is issued.
• Process invoices, update project details in company systems, and monitor project budgets.

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Qualifications:

• Experience in project coordination in fire safety or related sectors.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Proficiency in using project WIP tools (Excel) and Microsoft Office Suite.

Qualities

The qualities required to be successful in this role are:

• An understanding or background of the fire alarm industry
• Excellent communicator with client as well as co-workers
• Able to allocate workload to engineers in the most efficient manner
• Able to prioritise workload, even under highly pressurised circumstances
• Work under own initiative.
• Perform tasks efficiently, with a high level of accuracy
• Driven by results
• Possess a polite and professional telephone manner.
• Proactive & Strong Self-Motivation
• Fast/Efficient Learner.
• Commercially minded

This is an exciting opportunity for a motivated individual to join a dynamic team and contribute to the successful delivery of critical fire safety projects.

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