Finance & Procurement Administrator

Finance & Procurement Administrator

Salary: £28,046.52

Responsibilities

• Process all bank and cash transactions, producing daily reconciliations of Prisoner Fund accounts.
• Assist with month-end reconciliations and ensure timely submission of returns to the Finance Department (HQ).
• Process invoices and travel & subsistence claims; prepare and process journals for prisoner transfers.
• Prepare daily and weekly journals to reconcile prisoner personal cash, wages, and PIN phone transactions.
• Conduct daily cash checks and reconciliations, investigating discrepancies to ensure financial accuracy.
• Ensure all monies are banked securely and promptly, maintaining the security of the cash office.
• Deliver financial administrative services in line with contractual and company standards.
• Administer all aspects of prisoner accounts with accuracy and confidentiality.
• Liaise with the company's Finance Business Partner (FBP) to report relevant and timely financial information.
• Maintain manual and electronic records to ensure data is current and accessible.
• Support the wider administrative team to ensure smooth operations across the establishment.

Essential Qualifications

• Relevant previous experience in an administrative role handling sensitive and confidential information, including pay and cash.
• Clear communicator with a good standard of verbal and written English.
• Intermediate or better IT skills: Proficient and confident using Microsoft Excel, Word, and Outlook.

Desirable Qualifications

• Qualifications or accreditation to Level 2 or above: CSE grade 1, GCSE grades 9, 8, 7, 6, 5, 4 or grades A , A, B, C, intermediate apprenticeship, level 2 NVQ, Award, Certificate or Diploma.
• Previous experience of working in a finance administrative support role.