Finance and Corporate Services Manager

The Finance and Corporate Services Manager will report to the Finance and Corporate Services Director and be responsible for the day to day management of the accounting systems including the book keeping, payroll, bank payments and month end procedures for Invictus UK 2027 Limited, and its trading subsidiary Invictus UK 2027 Trading Limited, which will deliver the Invictus Games that will take place in Birmingham in 2027, and for the associated impact activities.

Job responsibilities

Financial Control

Manage the Xero accounting system, including:

• updates to the chart of accounts,

• access controls,

• development of reports to support financial reporting requirements

• Uploading budgets as they develop

Manage all bookkeeping, ensuring all invoices are authorised and recorded on Xero

Ensure accurate and timely processing of expense claims, and support with implementation and training of an expenses system

Maintain accurate intercompany recharge records between the Charity and the trading subsidiary

Lead the month-end process, ensuring all balance sheet accounts in both entities are fully reconciled

Ensure costs are accurately allocated against government grant funding or unrestricted income

Oversee all HMRC reporting, including quarterly consolidated VAT submissions, PAYE/NI and Gift Aid returns and statutory tax requirements

Manage payroll including setting up new employees and ensure all related submissions and payments are made on time

Maintain secure online banking protocols and oversee supplier, staff, Board and payroll payments across both entities. Ensure payments are processed on Xero on a timely basis and Xero is reconciled to the bank weekly.

Ensure timely invoicing and recognition of sponsorship, and other income, including accruals for commission payments

Assist in the preparation of documents for the annual audit process for both the Charity and the trading subsidiary

Financial Reporting

Produce accurate and timely financial reports for donors and grant providers

Prepare consolidated monthly balance sheet and income statement for inclusion in the management accounts

Prepare monthly report for department heads updated for spend to date, committed future spend and remaining budget

Corporate Services

Take responsibility for finance onboarding of new staff/volunteers including explaining expenses policy and claim procedures

Maintain a log of all supplier contracts, including key payment dates and cancellation dates

Maintain a log of all sponsorship agreements, including invoice dates

Maintain the asset log

Lead on Games-specific finance tasks, as agreed by Finance & Corporate Services Director

Support the director in other areas as required.