Facilities Services Coordinator

Facilities Services Coordinator - Professional Body, Dublin 7 (Fully On-Site)

Location: Dublin 7, Fully On-Site (on red luas line)

Hours: Monday-Friday 9:00am - 5:30pm

A leading professional body seeks a Facilities Services Coordinator for their busy Facilities Services team in Dublin 7.

This dynamic, hands on opportunity offers a range of facilities coordination, operations, events support, maintenance, and stakeholder engagement. You will play a key role in ensuring the smooth day to day running of a high profile professional environment, delivering an exceptional experience to members, tenants, and staff.

This role is ideal for someone proactive, organised, solutions focused, and confident managing multiple priorities in a fast paced environment, with previous experience working in facilities management or property services.

Role Responsibilities

• Managing the facilities helpdesk and coordinating maintenance requests across the estate
• Monitoring service performance and improving operational efficiency and response times
• Coordinating planned preventative maintenance (PPM) and supporting building systems administration (BMS, CAFM, access control)
• Conducting building inspections and supporting energy, environmental, and health & safety compliance
• Coordinating meeting rooms, event spaces, and onsite operational support with staff and contractors
• Assisting with light maintenance, facilities troubleshooting, and project coordination
• Managing workspace, locker, and car park allocations, alongside facilities reporting and documentation

Essential Requirements

• 2+ years' experience within facilities, estates, property, or helpdesk coordination
• Experience managing facilities-related queries within a professional environment
• Strong organisational skills with the ability to prioritise a busy workload
• Experience using FM systems, helpdesk software, or CAFM platforms
• Excellent Microsoft Office skills, particularly Excel
• Strong communication and stakeholder management skills
• Experience preparing reports and analysing service data
• Ability to work independently while collaborating effectively within a team
• Facilities Management qualification, certification, or equivalent experience

Desirable Experience

• Experience supporting facilities or operational projects
• Knowledge of access control systems or BMS platforms
• Experience using Snapfix or similar helpdesk software
• Trade, DIY, carpentry, or plumbing knowledge

Benefits

• Excellent DC Pension Scheme
• Additional company leave days
• Income Protection & Death in Service benefits
• Employee Assistance Programme
• Professional Development & CPD support
• Digital Gym & Wellbeing Studio
• Bike to Work & TaxSaver schemes