Facilities Officer

Our client a public sector organisation are looking for a Facilities Officer to join on a permanent bases. The purpose of the role is to work within the Facilities and Accommodation function, providing technical support across a broad range of activities including health and safety obligations, facilities management, environmental management and the administration of business continuity arrangements. To deliver effective, flexible and consistent support services for Facilities, Information Management and ICT with particular focus on budget management. The organisation are tenants across 4 locations which you can be located in, which include London, Belfast, Cardiff and Edinburgh and this is a hybrid role.

Key Responsibilities include;

Accommodation and health & safety

• To ensure the office accommodation complies with the relevant workplace regulations and is conducive to safe working.
• Arrange annual health and safety audits of all the offices in order to ascertain whether its health and safety arrangements are compliant with legislation and best practice.
• Attend and represent them at landlord/tenant meetings and to work with building managers to ensure the security and appropriate management of all the office space and property.

Business Continuity Planning/Disaster Recovery arrangements

• To ensure that the BCP documentation is up-to-date and (in conjunction with the Data Manager and Sharepoint Officer) that relevant members of staff have appropriate access.
• To ensure that business impact analysis documents are completed and provide a realistic assessment of requirements.

Facilities management

• To ensure a high standard of facilities management service to the organisation. This includes space planning, and the provision of office equipment, utilities, furniture, stationery and supplies.
• To liaise and oversee the performance of contractors and other suppliers pertaining to the facilities management of the premises.
• To ensure that the assets and property are appropriately recorded and tracked.

Budget management

• To obtain quotations for Facilities activities and raise purchase orders and goods receipts, chasing and checking invoices for Facilities and ICT where necessary.
• To process expense claims as appropriate.

Key Skills

• Experience of providing facilities and accommodation support
• Come from a Facilities Management background
• Experience of delivering training including site induction tour
• Experience of managing and maintaining complex budgets including processing financial transactions

If this sounds like you and you are looking for an organisation that values you and the work you do, apply now.