Facilities Office Manager (London)

About your new role

The Office Manager is responsible for the efficient functioning of the office through a range of health & safety, administrative, financial and managerial tasks. The Office manager's role is to ensure the smooth running of the office on a daily basis and will be responsible for the delivery of all of the above areas of responsibility. This will require the management and scheduling of a team, to meet the varying loads required throughout the day.

Responsibilities

• Oversee Health and Safety for the site, working closely with Head of Facilities to ensure the site is managed and compliant; carry out risk assessments; attend quarterly Health and Safety meetings.
• Create and manage budgets for all areas within responsibility; first line approval of all spends; second line approval by Head of Facilities.
• Ensure statutory compliance in all required areas within scope of responsibility.
• Develop, implement and maintain documented processes to deliver agreed service levels within all areas of responsibility.
• Main contact and issue manager for all issues raised by the sites within scope of responsibility; escalation to Head of Facilities.
• Produce monthly reports for issue to Head of Facilities for Board reporting.
• Day to day administration and management of contracts/suppliers, liaising with Contracts Manager; requests for additional purchases outside agreed contracts approved by Head of Facilities.
• Manage day to day issues with property management agent(s) and keep Head of Facilities fully informed.
• Work closely with site ROH to deliver agreed service levels and support day to day running of the site including housekeeping and health and safety management of the office.
• Create and maintain office environment in line with our vision and values.
• Optimise use of space within each office.
• Provision and maintenance of security within site.
• Role in disaster planning.

Qualifications

• Experience of development, management and operation of administrative systems and IT packages including Microsoft Office software.
• Health and Safety experience.
• Excellent organisational and time management skills.
• Ability to lead and manage other staff.
• Ability to fulfil all spoken aspects of the role with confidence.
• Knowledge and understanding of managing people.
• Ability to work under pressure and meet conflicting demands within deadlines.
• Ability to communicate effectively at all levels.
• Flexible and positive approach to change.
• Willing to work as part of a team.
• Professional and customer service orientated.
• Ability to maintain a high level of confidentiality and discretion at all times.
• Team player.
• Polite, professional and enthusiastic manner.

About You

If you meet our criteria and think this is a job where you could bring enthusiasm and commitment, then we look forward to receiving your application.

Why work for us

Come and join our award winning organisation and team. Weightmans has been recognised as a leading employer for 18 consecutive years at Britain's Top Employers awards 2025, ranking 5th in the list, and the firm has also secured top positions in Chambers UK.

Embark on this journey with Weightmans towards becoming one of the Top 30 UK Law firms.