Facilities Manager

We are seeking a driven, highly organised and technically accomplished Facilities Manager to provide senior facilities leadership across our growing Dublin Build-to-Rent (BTR) / Private Rented Sector (PRS) portfolio. The role has clear accountability for Irish building, fire, health and safety, and rented-housing compliance; the performance of fire and life-safety systems; and the safe, reliable operation of mechanical, electrical, public-health and building-fabric assets.

Reporting directly to the Regional Manager, the Facilities Manager will lead the on-site facilities function, including the Assistant Facilities Manager, Health and Safety Coordinator and maintenance teams. The role currently spans two prime Dublin locations-Glass Bottle at Sandymount Strand and Cross Avenue in Blackrock-covering four assets and 957 apartments, with further developments expected from early 2027. The postholder will set technical and engineering standards, direct statutory-compliance programmes, govern contractors and consultants, and provide senior operational assurance to management across mobilisation and steady-state operations.

Company Overview

CompassRock International provides asset and property management services to the rental housing sectors. Originally founded in the U.S., the company has expanded to the UK and Ireland and is rapidly growing its portfolio of Build-to-Rent (BTR) assets across Europe. Backed by private equity, CompassRock International is in an exciting growth phase, actively acquiring and developing new assets at a fast pace. With an entrepreneurial and innovative culture embedded in its DNA, the company values the dynamic, forward-thinking individuals it employs. As CompassRock International continues to expand, there will be abundant opportunities for career advancement and professional development.

Key Role Responsibilities

Regulatory, Fire Life Safety & Engineering Leadership

• Irish Regulatory Compliance: Lead the portfolio compliance framework for applicable Irish Building Regulations and Technical Guidance Documents, the Safety, Health and Welfare at Work Act 2005 and associated regulations, Fire Services Acts obligations, and statutory inspection, certification and record-retention requirements.
• BTR / PRS Compliance: Maintain operational compliance with the Housing (Standards for Rented Houses) Regulations 2019 and applicable Residential Tenancies legislation, including standards for structural condition, heating, ventilation, utilities, common areas, emergency lighting, resident safety information and inspection readiness.
• Fire and Life-Safety Systems: Own the inspection, testing, maintenance, impairment management and documented assurance of fire detection and alarm systems, emergency lighting, smoke-control and AOV systems, sprinklers, dry and wet risers, fire doors, compartmentation, firefighting equipment, escape routes and associated resident emergency arrangements.
• Technical and Engineering Governance: Provide senior technical direction for mechanical, electrical, HVAC, public-health, vertical-transportation, controls and building-fabric systems. Review engineering reports, asset condition, lifecycle risk, planned maintenance strategies and remedial proposals, escalating material risks with clear recommendations.
• Compliance Assurance and Audit: Maintain auditable compliance registers, certificates, risk assessments, safety statements, fire-safety records and corrective-action plans. Report performance, overdue actions, critical defects and emerging statutory risk to the Regional Manager and relevant stakeholders.
• Senior Leadership: Lead multidisciplinary facilities teams and specialist contractors across multiple assets, setting priorities, technical standards, accountabilities and service expectations while maintaining effective emergency-command and escalation arrangements.
• Snagging & Defect Tracking: Work closely with the main building contractor and relevant sub-contractors to identify snagging issues and ensure obligations under the defect liability period are met in a timely manner. This includes coordinating the collection of warranties and ensuring the team adheres to manufacturers' guidelines on all building systems.
• Procurement Support: Work closely with the procurement team during the contractor selection process to ensure the responsible procurement of all third-party contractors on-site, with approval from the Regional Manager.
• Technical Data Onboarding: Responsible for the management and direct transfer of contractor data, including RAMS, Insurance, Warranty information, and Manufacturer/System Specifications, into CompassRock's internal file shares and most critically, Vantify Risk Management system.
• Training & Standard Operating Procedures: Continuously create, improve and deliver training materials for building systems and property-specific maintenance tasks. Prepare all relevant compliance and operational documentation utilising the company-provided Standard Operating Procedure (SOP) templates.
• Inventory Mobilisation: Lead development of the initial critical-spares strategy and mobilisation budget, approve stock-control standards, and ensure ongoing ownership of inventory across the portfolio.

Post-Project Completion & Compliance Coordination

• Statutory Compliance Execution: Coordinate the day-to-day servicing and maintenance of the buildings' hard services, M&E, and life safety equipment. Ensure that all systems under your control are fully operational and certified in accordance with fire regulations, Health and Safety Authority (HSA) guidelines, and statutory laws within Ireland.
• PPM Program Implementation: Implement and supervise the day-to-day delivery of the comprehensive planned preventative maintenance (PPM) programme developed for all on-site services and equipment. Work closely with the Property Manager at each site to schedule access with residents and ensure 100% completion of mandatory H&S and PPM works.
• Contractor Compliance Management: Supervise external contractors on-site daily, ensuring all required operational documentation is fully up to date, reviewed, and filed accordingly within our compliance platforms; this includes SLAs, RAMS, Public Liability (PL) Insurance, and specific training requirements (e.g., Safe Pass, manual handling, etc.).
• Technical & Safety Inspections: Conduct weekly physical inspections and monitoring of maintenance routines for the buildings, hard services, M&E, and life safety equipment to ensure peak asset performance.
• Conduct detailed weekly inspections of all internal and external common areas and resident amenity spaces to proactively identify and eliminate any fire, health, or safety risks, taking full ownership of the same at property level.
• Team Leadership & Development: Lead, mentor and develop the Assistant Facilities Manager, Health and Safety Coordinator and maintenance technicians. Set daily and longer-term priorities, define competencies and escalation routes, and ensure work orders are completed safely, efficiently and to the required technical standard.
• Apartment Turn-Around (Make-Ready): Directly manage and support the maintenance team to ensure vacant apartments are turned over, certified (third-party and internally), and fully "market-ready" ahead of scheduled resident move-ins.
• Service Request Triage: Oversee the resident ticketing queue, supporting and prioritising urgent maintenance requests while ensuring all standard repairs are resolved in a timely fashion.
• Estate Presentation & Cleanliness: Partner with the housekeeping team and the Property Managers to ensure that the wider community, external grounds, and estate surroundings are kept clean, litter-free, and maintained to the highest standards.
• Quality Assurance Auditing: Maintain strict quality control over all technician works and community appearance by carrying out regular, structured property inspections and estate tours.
• Health & Safety Lead / Super-User (Vantify Risk Manager): Supervise the installation and routine testing of residential safety features, including smoke and carbon monoxide alarms.
• Partner with the Property Manager and Facilities Manager to conduct emergency audits of plant equipment, alongside the mandatory recording and testing of life safety systems such as Automatic Opening Vents (AOVs).
• Oversee strict Legionella compliance, ensuring the maintenance team executes and records weekly flushing and temperature logs for all vacant units.
• Directly assist in undertaking operational risk assessments, maintaining comprehensive statutory building logs, and preparing required safety incident reports.
• Hands-on Technical Escalation: Provide secondary technical support and guidance to the technician team, assisting with the repair or replacement of appliances, plumbing systems, heating/HVAC networks, electrical systems, and general unit finishes.
• Resident Logistics &Fabric Protection: Facilitate the physical logistics of resident move-ins and move-outs, installing protective measures to prevent damage to common area walls, lifts, and doors.
• Waste & Materials Management: Coordinate with the wider estate team (Internal and External partners) to ensure waste management schedules run seamlessly, overseeing the internal and external rotation of bins and ensuring bin stores remain compliant and hygienic.
• On-Call & Emergency Management: . click apply for full job details