Facilities Manager

Company Description

Colliers is a global leader in commercial real estate services, providing strategic solutions to occupiers, developers, and investors at local, national, and international levels. Our services include brokerage sales and leasing, real estate management, valuation, consulting, project management, project marketing, and research. We operate across core sectors such as office, industrial, retail, and hotel, as well as a range of specialized property types.

Colliers UK is headquartered in London, with over 1,200 professionals across 16 offices in the UK and Ireland.

Job Description

• Assist with the procurement of appropriate maintenance and service contracts for clients' property portfolios.
• Ensure Health & Safety compliance for our clients.
• Client, landlord, and tenant liaison.
• Set, manage, and achieve budget targets.
• Participate in business development where appropriate.
• Consider the economic life of the plant and building fabric on managed sites and, where appropriate, procure and review programmes and costs for necessary future replacement.
• Ensure appropriate contracts are in place for reactive maintenance, where required.
• Maintain a record of all contracts in force on each site under management.
• Monitor contractor performance to ensure contracted works/services meet standards and are performed regularly. Ensure all documentation (certificates, log books, inspection reports, etc.) is provided. Enlist consultants as appropriate.
• Use and update CAFM systems (currently elogbooks).
• Ensure regular Health & Safety, Fire, Risk, and Water Assessments are undertaken.
• Report all accidents or near misses (RIDDOR).
• Maintain or monitor a Health and Safety Database for each site.
• Ensure Planned Preventative Maintenance tasks are completed on time, with any variations approved by Senior Management.
• Procure works directly or via internal/external consultants.
• Approve completion of reactive maintenance works on sites.

Qualifications

• Prepare the budget for projected expenditure for the upcoming service charge year, to be agreed upon at least 3 months prior.
• Monitor expenditure against the budget regularly, at least quarterly.
• Code and authorize all invoices for services on managed sites.
• Regularly liaise with tenants regarding FM services, and arrange or chair tenant meetings as needed.
• Prepare and distribute 'Tenant Information Packs' for new tenants.
• Conduct site inspections as required, and complete inspection reports afterward.

Additional Information

At Colliers, we promote inclusivity, collaboration, and mutual respect. Join a team where diversity is embraced, and every voice matters.

What sets us apart is not just what we do, but how we do it. We invest in relationships to create lasting value. Our most valuable asset is our people-passionate, responsible, and committed to doing right by our clients. We attract and develop industry leaders, empowering them to think and act differently to achieve exceptional results.