Facilities Coordinator

Facilities Coordinator page is loaded Facilities Coordinatorremote type: On-sitelocations: London, GBRtime type: Full timeposted on: Vandaag geplaatstjob requisition id: REQ496029 JLL empowers you to shape a brighter way .Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facilities Coordinator Our goal is to provide enhanced workplace experiences that will be long remembered by our clients. In this role you will be a part of delivering a best-in-class experience for our client's personnel, customers, and guests in a connected workspace which promotes a culture of inclusion and safety. With a focus on creating an environment that enhances productivity, collaboration, and well-being, you'll have the opportunity to create exceptional workplace experiences and drive LSEG colleague satisfaction and engagement to create opportunities for everyone to flourish. What this job involves: The Facilities Coordinator will assist the Workspace Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, and occupancy services. You will approach each activity with an eye to end-user experience and its enhancement.The Facilities Coordinator is also required to provide administrative support to the team and be able to manage their building's daily operations. What your day-to-day will look like: • In some locations you may be responsible for the day-to-day direction of another JLL team member, and will be required to support and cover for them as required. (Usually a Workspace Host or events team member.) • Develop a close working relationship with key LSEG stakeholders/partners, landlord, managing agents and all of the facilities vendors. • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works). • Assist in the procurement of vendors and services as required. • Ensure all office supplies and services are operating to expected standards. • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner. • Ensure prompt and accurate management of purchase orders in the internal financial management platform. • Assist with the monthly accrual reports and help monitor the finance trackers. • Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures. • Assist in the implementation of the property risk management programme and industry best practice operations. • Maintain premises in neat and good working condition at all times. • Maintain duplicate office keys in good order. • Support the implementation and monitoring of disaster recovering and business continuity plans. • Follow established escalation procedures and incident reporting procedures. • Provide support for regular management reports and projects as required. • Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets. • Assist in the management of physical assets and maintaining an asset register. • Reduce LSEG colleague frustration by foreseeing pain points and providing agile and sustainable solutions. • Constantly and proactively looking for opportunities to improve workspace delivery to enhance the LSEG colleague experience. • Take ownership of resolving issues and providing a personal follow-up as necessary. • Providing insights and feedback in the implementation of new initiatives. • Liaising with other teams to provide a consistent and seamless experience to all location end users. What we expect from all our colleagues on account: • Our colleagues prioritize the health and safety of people and buildings. This includes following established safety protocols, reporting hazards/ incidents, maintaining cleanliness, encouraging safe practices, and staying informed about health and safety measures. By actively adhering to these expectations and following One Team S.A.F.E.R together vision, we can create a secure and healthy working environment for everyone involved.Report at least two good catches per year, attend the SAFER together workshop and complete all safety trainings within the due date.• You are responsible for leveraging your expertise to find actionable insights from our data and translate it into action, clearly communicating the "what", "so what" and "now what". By embracing curiosity to explore data, courage to act on insights and collaboration to communicate the change we will ensure we meet JLL and LSEG's strategic desire for data-driven decisions.• You will be part of delivering best-in-class sustainability solutions for our client, promoting resource efficiency, energy conservation, and environmental stewardship. With a focus on creating a culture of environmental responsibility, you'll have the opportunity to support innovative sustainability initiatives and drive continuous improvement across our operations and contribute to LSEG's sustainability goals. Your efforts will play a vital role in creating a more sustainable built environment and fostering a healthier planet for generations to come.• You are keen to develop within the workspace, spending time supporting a multidisciplinary team gaining knowledge and expertise. • You have experience in a coordinator role working within facilities, property management, hospitality or related fields. • You work collaboratively as part of a team to solve problems with professionalism and service focused approach. • You are adept at multitasking and are able to manage multiple projects effectively. • You are open and have good communication skills. • You strive for excellence in what you do and share ideas for improvement. • You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology. • You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service. Location: On-site -London, GBRIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more