Facilities Coordinator - London Strand (CL1)

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries ("Newmark"), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Headquartered in New York, Newmark has a strong global presence, offering services in leasing advisory, capital markets, property management, valuation, and workplace strategy.

With a growing footprint in EMEA, Newmark is expanding its London operations and is seeking a proactive, detail-oriented Facilities Coordinator to support day-to-day operations and help deliver best-in-class service to clients and tenants.

The Facilities Coordinator will be responsible for supporting the effective delivery of facilities management services across assigned properties in London. This role requires a highly organised individual with excellent communication skills, capable of liaising with vendors, internal stakeholders, and property occupiers to ensure a safe, efficient, and welcoming work environment.

• Serve as the first point of contact for facility-related queries from tenants, vendors, and internal teams.
• Coordinate with service providers to schedule and oversee maintenance, repairs, cleaning, security, and other building services.
• Conduct regular site inspections and audits to ensure safety, compliance, and upkeep of facilities.
• Assist with budgeting, invoice processing, and financial reporting related to facilities services.
• Maintain and update records of maintenance schedules, contracts, permits, and compliance documents.
• Support the implementation of sustainability initiatives and workplace optimisation projects.
• Assist with space planning and office moves or changes as needed.
• Ensure health & safety standards are maintained and assist with incident reporting and risk assessments.
• Liaise with property managers and landlords regarding building infrastructure, policies, and procedures.

Experience:

Knowledge of UK health & safety and compliance regulations.

Excellent organisational and multitasking skills.

Strong communication and interpersonal abilities.

Proficient in Microsoft Office Suite; experience with CAFM or work order systems is a plus.

IOSH or NEBOSH certification (desirable).

Team player with a customer-focused attitude and a proactive mindset.

Newmark is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.