Facilities Assistant

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Facilities Assistant

At Apleona, we are always on the lookout for talented and dynamic individuals to join our team. We are currently recruiting for a Part Time Facilities Assistant to be based at our site in Dublin 2.

Work Pattern: Monday & Tuesday 10:00 - 17:00

Duties and Responsibilities

• To assist in the management of the Facilities function
• Providing additional support for Client. Familiarisation with the Standard Operating Procedures (SOP's) for each position you are covering.
• Ensure anyone covering your duties receives a proper handover.
• Upsell facilities by making the Facilities Manager aware of any gaps in service.
• Report any maintenance issues which you notice onsite to the Facilities Manager.
• Assist in emergencies such as light leaks, spills etc.
• Issuing permits to contractors and accompanying while on site if necessary.
• Identify and report hazards and incidents.
• Assist in health and safety including bell tests, floor walks.
• Working as part of a team in delivering a high standard.
• To deliver agreed levels of Customer Service
• Respond to soft service calls logged with the facilities help desk. Investigate the nature of the problems and seek a speedy resolution.
• Professional greeting to clients and staff to generate a professional and welcoming atmosphere.
• Set up and support meeting rooms in line with client requests.
• Any other requests as may be required from time to time.
• Flexibility working weekends and after hours when requested.
• Monthly completion of timesheets and ops reports.
• Other site reports including daily/weekly checklists, reports and other in-house documentation.

Qualifications and Experience

• Highly organized and excellent time management.
• A high level of attention to detail.
• Ability to work on own initiative.
• Customer service experience
• Knowledge of MS Office (Word, Excel & Outlook).

We look forward to your application!

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