Facilities Assistant

Job Summary

We're looking for a Facilities Assistant to join our team in Bradford. The role supports the Facilities Manager and ensures the smooth operation of offices in Bradford and Leeds, 3 4 days per week onsite. You will create a 5 star workplace experience for Liberty Blume stakeholders and other building users.

Responsibilities

• Work at both operational and tactical levels to support day to day office functions.
• Serve as the main point of contact for facilities related needs, including operational services, vendor coordination and general workplace support for UK employees.
• Undertake regular inspections, identify maintenance and housekeeping issues, and report findings.
• Support induction of new starters (building tours, H&S inductions) and coordinate facilities related training.
• Collect data for dashboards and reporting (environmental, statutory maintenance).
• Assist with purchase orders, invoices, floor plans, team allocations, occupancy and usage data.
• Track and monitor maintenance requests with on site suppliers.
• Maintain storage areas and procure office supplies.
• Assist with employee events, engagement initiatives and logistics (deliveries, installations).
• Support small office projects such as refurbs, rebranding and upgrades.
• Track project tasks and timelines and support general office health & fire safety.

Essential Skills & Abilities

• Minimum 1 year's experience in a facilities, estates or property coordination role within a corporate environment.
• Awareness of basic M&E systems (HVAC, electrical, plumbing).
• Relevant qualifications (e.g., IOSH, IWFM) or equivalent.
• Exceptional communication, presentation and interpersonal skills; stakeholder management.
• Experience with supplier management and overseeing planned & reactive work.
• Highly organized, strong attention to detail, able to work under pressure.
• Understanding of budgetary processes, financial controls and procurement processes.
• Proficient user of MS Office, Teams, Excel, Word, SharePoint.
• Understanding of health and safety in the workplace & facilities compliance.
• Experience working with suppliers and contractors.
• Willingness to undertake FM training, act as Lead Fire Co ordinator and First Aider.

Desirable Skills & Abilities

• NEBOSH General Certificate or IWFM qualifications.
• Experience driving sustainability initiatives, energy saving measures and smart technology adoption.
• Supporting projects or people moves, particularly related to refurbishments.

Benefits

• Competitive salary.
• 25 days annual leave with the option to purchase 5 more.
• Wellbeing and mental health benefits (Calm app, personal medical, critical illness cover and dental insurance).
• Matched pension contribution up to 10%.
• 24 hour paid volunteer time off.
• Discounted gym and wellness memberships.
• Car benefit scheme.
• Online learning platform to continue career development.
• Opportunity to join an innovative, fast paced and passionate team.

Liberty Global is an equal opportunity employer committed to an inclusive environment and accommodating all candidates. We're eager to hear from you, no matter your background.