Facilities & Maintenance Co-ordinator

Location: On-site, Essex (commutable distance required)

This is a well-established position within the business, and you'll work independently while collaborating closely with colleagues across all departments and external suppliers. You'll report directly to a senior operations leader and play a key role in keeping the site safe, efficient and well maintained.

Facilities & Building Management

• Act as the first point of contact for all facilities contractors (cleaning, security, alarms, air conditioning, gardening, electrical, plumbing, waste, utilities, decorating, etc.)

• Oversee regular and project work to agreed specifications and contracts

• Carry out basic maintenance and low-level repairs where appropriate (e.g. light fittings, ceiling tiles, door handles, minor decorating)

• Monitor buildings and carry out preventative checks

• Manage site access, keys and key holders

Vehicle & Fleet Administration

• Manage company vehicle fleet administration, including checks, servicing, MOTs, tax and breakdown cover

• Support the purchase of new vehicles and disposal of old vehicles as required

IT & Telephony Support

• Work with an external IT support provider to ensure effective first-line IT support

• Manage IT and mobile phone inventory

• Organise purchase and setup of laptops, PCs and accessories

• New starter IT setup and leaver equipment collection

Health & Safety Administration

• Support day-to-day health & safety systems and processes

• Coordinate fire alarm and emergency lighting tests

• Manage contractor H&S documentation

General

• Provide general support as needed to ensure smooth business operations

• Occasional out-of-hours attendance may be required for alarms or contractor visits (time off in lieu provided)

• Previous experience in a facilities or maintenance role

• Hands-on experience with building maintenance and minor repairs

• Experience managing contractors and suppliers

• Basic IT knowledge (hardware, software, printers, telephony)