Facilities And Logistics Coordinator

Division: Secretary-General's Office

Location: Geneva

Category/Level: B4

Type/Duration of Appointment: Fixed term three years. If considered desirable and in the organisation s interest, an additional three-year contract may be offered.

Start Date: 1 June 2026

Job Reference: VA 03/2026

Scope

The Secretary-General's Office is part of the EFTA Headquarters in Geneva, comprising 22 staff members. The Facilities and Logistics Coordinator plays an important role in the day-to-day operations of the EFTA offices and activities in Geneva. Tasks include managing meeting/storage facilities and common areas, liaising with the office landlord, overseeing maintenance of the official apartments and of the office infrastructure in cooperation with IT personnel, building technicians and external contractors, as well as being in charge of office security. In addition, s/he will deliver office services such as the reception of visitors, mail/courier, stationery provision, preparation of meeting rooms for official meetings, monitoring of the facilities budget and coordination with service providers. S/he will drive the Secretary-General in his/her official capacity and ensure maintenance of the official car. The successful candidate will also provide settling-in support for incoming staff, local registrations and other Switzerland/Geneva-specific relocation matters.

It is essential for the Association that the Facilities and Logistics Coordinator is flexible and service minded, willing to assist staff with various tasks and provide for a secure and friendly working environment, including during EFTA Ministerial meetings and negotiations with partner countries from around the world.

The successful applicant may be assigned other tasks in the Secretariat.

Essential Skills:

• Commercial diploma or equivalent
• 4 6 years experience in facilities, logistics, or office operations, with increasing responsibility
• Valid driving licence, a clean driving record and a professional driving style
• Familiarity with international organisations and protocol matters
• Ability to understand contracts and negotiate with local service providers
• Excellent knowledge of Geneva and surrounding area
• Punctuality and reliability
• Flexibility with regards to working hours
• Excellent problem-solving skills, with a positive and proactive attitude
• Client-focused, providing quick responses to internal and external requests and an excellent sense of courtesy and tact
• Proficiency in Microsoft 365 Office
• Excellent command of written and spoken French and very good knowledge of written and spoken English

Employment Terms

As an organisation committed to diversity, we understand the transformative power of varied perspectives. We invite you to bring your unique insights and innovative ideas to the table, contributing to a more inclusive and progressive future.

EFTA has a dynamic and diverse work environment with the opportunity to work in a team of highly qualified and motivated people. At EFTA, you will be part of an organisation based on professionalism, cooperation, trust, responsibility, and respect.

EFTA also offers:

• International career and learning opportunities
• An inclusive and supportive work environment with high regard for cultural differences;
• Competitive benefits package (EFTA salaries are normally exempt from income taxation; additional benefits and allowances may apply).

Grade: B4

Annual salary: CHF 93,

The Secretary-General reserves the right to appoint a candidate at a level different from that advertised depending on the relevance and length of professional experience, demonstrated by the candidate.

EFTA is an international organisation, and the salaries and related payments are normally exempt from income taxation by the EFTA States and the host states of the EFTA duty stations. Depending on the candidate s family status, benefits and allowances may apply.

Applicants must be nationals of one of the EFTA Member States (Iceland, Liechtenstein, Norway and Switzerland) or an EU Member States.

Applicants must apply online via the e-recruitment tool: > Please note that only applications received via our web tool and fulfilling the nationality requirement will be considered.

For further information on this post, please contact:

On job content: Ghislaine Weder, Director Secretary-General s Office;
On process & technical issues: HR Support,

Deadline for applications: 9 February(midnight CET)