Facilities and Administration Assistant

Facilities and Administration Assistant - fully onsite at the Didcot studio.

The position supports facilities and administration functions, ensuring buildings are compliant and staff have a safe, well maintained working environment.

Shift patterns

• Early: 07 30 Monday Friday
• Mid: 08 00 Monday Friday
• Late: 10 00 Monday Friday (weekend or longer shifts may be needed)

Responsibilities

• Oversee and prioritise tasks across all facilities to ensure efficient daily operations.
• Provide comprehensive administrative assistance, which includes managing phone calls, processing mail, coordinating courier services, and handling collections and deliveries.
• Greet visitors with a warm and professional attitude.
• Monitor and replenish office supplies, refreshments, personal protective equipment (PPE) and inventory for the snack shop.
• Ensure compliance with health and safety standards by conducting risk assessments, organising fire drills, and tracking training needs; maintain firefighting equipment and conduct checks on fire alarms, sprinkler systems, fire extinguishers and EML.
• Maintain accurate building signage and manage security systems, including key control.
• Plan and carry out Portable Appliance Testing (PAT) and keep related records current.
• Assist in organising company social events and the upkeep of the games library.
• Adopt a proactive approach to maintaining the office's overall condition and appearance.
• Ensure efficient completion of meeting documentation and various administrative tasks such as photocopying, scanning, and filing.

Qualifications

• Demonstrated administrative expertise in a dynamic environment, efficiently managing multiple priorities.
• Familiarity with facilities management and a comprehensive understanding of health and safety protocols.
• Proficient in Microsoft Office Suite and other pertinent software applications.
• Strong organisational abilities complemented by meticulous attention to detail.
• Available for out-of-hours callouts after training.
• A valid driving licence and access to a vehicle is desirable.

Benefits

• 26 days holiday + bank holidays (increase with service; up to 31 days after 5 years).
• BUPA Private Medical Insurance, healthcare cash plan, including dental and vision.
• Life Assurance, Income Protection & Critical Illness Cover.
• Enhanced Family Leave.
• Interest-Free, Tax-Free loans.
• Enhanced Pension Scheme.
• EAP - a range of Mental Health and Wellbeing Support.
• Additional benefits include a wide range of discounts, freebies and social events.