Experienced Office Administrator

Full-time Experienced Administrator - Private Clinical Practice, YO31 £27,483

Your new company
Are you an experienced administrator ready to step into a dynamic clinical environment? We are seeking a highly organised, proactive, experienced administrator to join our client's team where you will be supporting their senior consultants and delivering exceptional service to private medical clients.
This role sits in a small and supportive team environment and offers a great opportunity for experienced candidates who enjoy variety and challenge, in both back-office and clinical client-facing work.This is a permanent role, 37.5 hours a week, fully-office based in York. This role includes one twilight session a week until 19.00.
Your new role
This is not your typical medical secretarial post. You'll be a key focus of the private practice operations-providing 1:1 support to consultants, managing complex schedules, coordinating patient communications, and ensuring the smooth running of clinical and administrative processes. You'll be the first point of contact for private clients, so professionalism, discretion, and warmth are essential.Key Responsibilities

Provide dedicated administrative support to senior consultants, including diary management and correspondence

Liaise directly with private patients, ensuring a seamless and personalised experience

Running eye clinics which includes twilight sessions until 19.00 on a Friday on a rota basis.

Maintain accurate medical records and coordinate clinical documentation

Manage referrals, appointments, and follow-ups with precision

Act as a central point for internal and external communications

Support billing and invoicing processes in collaboration with finance teams

As this is a small team, the ability to multitask and a willingness to cover additional duties is valued.

What you'll need to succeed

Proven experience in office management or senior administrative roles

Knowledge of Outlook and SAGE as well as strong Excel skills

Good touch type skills

The ability to audio type would be beneficial.

Exceptional communication skills-confident, articulate, and empathetic

Comfortable working in a fast-paced, client-facing environment

Highly organised with the ability to juggle competing priorities

Professional, discreet, and emotionally intelligent

Previous experience in a clinical or healthcare setting is beneficial but not essential. If you have worked in the NHS, the level of responsibility and autonomy would be commensurate with a Band 4+ role.

What you'll get in return

37.5-hour permanent contract

8.30-16.30 standard working hours with a twilight session on a Friday 11.00-19.00

25 days annual leave + bank holidays

4% employer pension contribution increased to 6% after 1 year of service.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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