Executive Assistant to the CEO

About Personal Homecare Pharmacy

Personal Homecare Pharmacy (PHP) is a digital-first clinical homecare provider based in Leicester. We deliver specialist pharmaceutical services directly to patients at home, working in partnership with NHS trusts, hospitals, and pharmaceutical manufacturers. For many of our patients, receiving treatment at home rather than in a clinical setting makes a profound difference - reducing hospital visits, supporting independence, and improving quality of life. Everything we do is driven by that patient impact.

As we continue to grow, we are looking for an exceptional Executive Assistant to support our CEO and help drive the smooth running of the business at the highest level.

Responsibilities

• Prepare briefing notes, agendas, presentations, and supporting materials for internal and external meetings
• Coordinate board meetings and senior leadership meetings, including agenda management, minute-taking, and action tracking
• Manage sensitive and confidential information with the highest level of discretion
• Liaise with internal teams and external partners on behalf of the CEO, representing the organisation professionally
• Support project coordination across key business initiatives, tracking progress and flagging risks or blockers
• Arrange travel, accommodation, and logistics for the CEO and, where required, senior leadership
• Handle ad hoc tasks and research as required, providing well organised, accurate outputs
• Process expenses, invoices, and purchase orders, ensuring timely and accurate financial administration on behalf of the CEO
• Maintain accurate records, filing systems, and document management, ensuring compliance with organisational standards in a regulated environment
• Build and maintain effective working relationships across all levels of the organisation and with external partners, representing the CEO with professionalism
• Support the continuous improvement of administrative processes, systems, and ways of working across the executive office