Executive Assistant to Chief People & Transformation Officer

About Charlotte Tilbury Beauty

Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de coding makeup applications for everyone, everywhere, with an easy to use, easy to choose, easy to gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.

Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.

Today, Charlotte Tilbury Beauty is a truly global business, delivering market leading growth, innovative retail and product launches fuelled by industry leading tech - all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this success and help drive our limitless ambitions.

About the role

The Executive Assistant's primary role is to be the right hand person to the Chief People & Transformation Officer (CPTO). The individual must be able to understand the importance of prioritising meetings, manage a large and multi faceted workload and administer effective meeting cadence across the senior leadership teams and external stakeholders.

The Executive Assistant will be required to support the CPTO with minute taking at the relevant internal meetings. The role requires a firm understanding of the dynamics of the business and its individual departments, its priorities, people and strategies. The ideal candidate will possess strong intuition, exceptional communication and organisational abilities, and outstanding interpersonal skills. They should demonstrate a high level of emotional intelligence, a proactive mindset, and the ability to excel in a fast paced environment with minimal guidance and support. Given the cross country relationship management involved, fluency in Spanish is essential, and proficiency in additional languages would be a valuable asset.

As EA to the CPTO you will Administrative Support

• Manage and prioritise the executive team's schedules, including meetings, appointments and actions dealing with any last minute changes and requests
• Draft, proofread, and edit documents for accuracy and clarity
• Inbox management - respond to emails and other communications on behalf of the executives
• Oversee team budgets, raise purchase orders and ensure any issues are dealt with in a timely manner

Meeting and Event Coordination

• Organise, coordinate, and schedule internal and external meetings, events, workshops and team activities
• Prepare and manage executive agendas, meeting materials, and take minutes and follow up on actions when required
• Collaborate with other departments and stakeholders to ensure timely and accurate follow up on action items

Travel Management

• Coordinate domestic and international travel arrangements, including flights, visa's, ESTA's, accommodation, and transportation, as well as expense management
• Prepare detailed itineraries, ensuring executives are well prepared for travel

Project Management

• Assist with key strategic projects, ensuring deadlines are met and tasks are executed efficientlySupport the Executive in managing priorities and tracking progress on various initiatives Stakeholder Management
  • Serve as the first point of contact between the C suite executives and internal / external stakeholders
  • Build relationships internally and externally with key stakeholders, ensuring timely communication and resolution of any issues
  Confidentiality & Discretion
  • Handle sensitive and confidential information with the utmost discretion and professionalism
  • Manage sensitive projects and tasks requiring confidentiality and a high level of trust
  Special Projects & Ad hoc Duties
  • Provide support on special projects, as assigned by the C suite
  • Undertake ad hoc duties and tasks as and when required to support the business and leadership team
  • Provide general office support including scanning, printing, photocopying documents, managing supplies, handling invoices, and maintaining confidential files and records
  Who you will work with
  • Ensuring there is an effective working relationship between the Executive Assistant, the Chief People & Transformation Officer, the Transformation Leadership Team and the People Leadership Team managing the dynamic between the CPTO's many Direct Reports
  • Liaise with the Executive Team and the Executive Assistants network in order to achieve objectives within the role
  About you
  • Excellent people skills and the proven acumen to handle both delicate and complex situations whilst juggling multiple responsibilities
  • Excellent written and oral communication skills (Spanish speaking essential)
  • Demonstrated ability to work in a fast paced environment and proven ability to manage senior stakeholders
  • Demonstrated experience of dealing with highly confidential information
  • Ability to balance long term projects with the urgency of immediate demands
  • Excellent workload prioritisation (this is essential given the everchanging direction of travel)
  • Strong presentation skills and the ability to convey complex messages succinctly and convincingly
  • Experience of giving, receiving and acting upon constructive feedback
  • Able to act with integrity
  • A high degree of emotional intelligence is essential
  • Ability and comfortable working alone with little guidance, particularly under pressure

  Charlotte Tilbury is a fast paced and dynamic environment where nimble mindsets, striving to deliver the best and wanting to be part of a global are key. Even though we have requirements, our experience and background are just a guide, we still love to welcome applicants with more or less experience stated, provided necessary skills can be demonstrated.

  Why join us?
  • Be a part of this values driven, high growth, magical journey with an ultimate vision to empower everyone, everywhere to be the best version of themselves
  • We're a hybrid model with flexibility, allowing you to work how best suits you
  • 25 days holiday (plus bank holidays) with an additional day to celebrate your birthday
  • Inclusive parental leave policy that supports all parents and carers throughout their parenting and caring journey
  • Financial security and planning with our pension and life assurance for all
  • Wellness and social benefits including Medicash, Employee Assist Programs and regular social connects with colleagues
  • Bring your furry friend to work with you on our allocated dog friendly days and spaces
  • And not to forget our generous product discount and gifting!

  At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.

  If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!